Administrative Office Coordinator

Sevita • Longview, TX

17h • Onsite

About The Position

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. This role involves coordinating work, plans, organizing, and scheduling duties and responsibilities of department staff. The position requires a substantial commitment to filing tasks, including organizing physical charts and managing digital files, along with proficiency in computer operations and the ability to multitask. The Administrative Office Coordinator will also provide backup support for administrative staff, ensure staff receive training, assist in contract preparation and maintenance, coordinate building maintenance, office equipment, purchasing, and space planning/lease. Additionally, they will organize and plan department/program meetings, training, and events, and may assist Human Resources with various functions. The role also includes coordinating and processing payroll, invoices, accounts payable, and developing reports, as well as performing timekeeper responsibilities.

Requirements

• Associates degree in related field
• 2-3 years of experience in administrative support or an equivalent combination of education and experience
• Strong attention to detail and organizational skills
• Ability to multi-task and meet deadlines
• Effective communication skills to manage relationships
• A reliable, responsible attitude and a compassionate approach
• A commitment to quality in everything you do

Responsibilities

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• Organize physical charts and manage digital files.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Benefits

• Full compensation/benefits package for employees working 32 hours/week
• 401(k) with 3% company match
• Paid time off and holiday pay
• Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
• Job security with nationwide career development and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree