Administrative Office Coordinator
About The Position
Your Role Coordinate work, plans, organize, and schedules duties and responsibilities of department staff. This position necessitates a substantial commitment to filing tasks, this includes organizing physical charts as well as managing digital files. Proficiency in computer operations is indispensable, alongside the ability to adeptly multitask. Provide backup support for administrative staff. Assure training and continuing in-service training instruction is received by all staff. Assist in preparation and maintenance of contracts and contract proposals. Coordinate building maintenance, office equipment, purchasing, and space planning/lease. Organize and plan department/program meetings, training, and events. May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records. Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department. Perform timekeeper responsibilities.
Requirements
- Associates degree in related field
- 2-3 years of experience in administrative support or an equivalent combination of education and experience
- Strong attention to detail and organizational skills
- Ability to multi-task and meet deadlines
- Effective communication skills to manage relationships
- A reliable, responsible attitude and a compassionate approach
- A commitment to quality in everything you do
- Proficiency in computer operations
Responsibilities
- Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
- Organizing physical charts as well as managing digital files.
- Provide backup support for administrative staff.
- Assure training and continuing in-service training instruction is received by all staff.
- Assist in preparation and maintenance of contracts and contract proposals.
- Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
- Organize and plan department/program meetings, training, and events.
- Assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
- Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
- Perform timekeeper responsibilities.
Benefits
- Full, Part-time, and As Needed schedules available.
- Full compensation/benefits package for employees working 30+ hours/week.
- 401(k) with company match.
- Paid time off and holiday pay.
- Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
- Enjoy job security with nationwide career development and advancement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
1,001-5,000 employees
