Part Time Office Manager/Administrative Coordinator

SPS - AA Medical•Pittsburgh, PA

3d•Onsite

About The Position

We are seeking a highly organized and proactive Office Manager / Administrative Coordinator to support the day-to-day operations of our office. This role is ideal for someone who thrives in a structured, fast-paced environment and enjoys creating a welcoming, well-run workplace. As the first point of contact for visitors, this individual will play a key role in representing the company and creating a positive, professional first impression.

Requirements

2+ years of experience in office management, administrative support, or similar role
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Professional demeanor with a customer-service mindset
Proactive, resourceful, and detail-oriented
Ability to work independently and manage responsibilities within a defined daily schedule
Proficiency in Microsoft Office and/or Google Workspace

Responsibilities

Serve as the first point of contact by welcoming and assisting visitors, clients, and vendors
Answer and direct incoming calls to appropriate departments or personnel
Receive and manage incoming deliveries, packages, and mail distribution
Oversee daily office operations to ensure a smooth and efficient work environment
Serve as the primary point of contact for general office needs and vendor coordination (Building Manager, Cleaning Services)
Maintain office organization, cleanliness, and overall functionality
Coordinate and manage internal and external meetings, appointments, and conference room scheduling
Assist leadership with calendar coordination as needed
Arrange domestic travel including flights, hotels, ground transportation, and itineraries
Ensure travel plans are cost-effective and aligned with company preferences
Plan and execute internal events (team meetings, celebrations, offsites, etc.)
Support logistics for company initiatives, meetings, and special events
Maintain a welcoming and professional office atmosphere
Manage office décor, seasonal updates, and overall aesthetic upkeep
Monitor and reorder office supplies, kitchen items, and employee snacks
Manage vendor relationships for office-related purchasing
Assist with onboarding logistics for new hires (workspace setup, materials, etc.)
Act as a resource for employees regarding office-related needs