Office & Administrative Coordinator

Anchor Loans • Thousand Oaks, CA

2d • Hybrid

About The Position

We are seeking an organized, proactive, and service-oriented Office & Administrative Coordinator to support our CEO while helping create a welcoming, efficient, and professional office environment. This is an excellent opportunity for an early-career professional who is eager to learn, grow, and gain exposure to executive operations, business administration, and office management. In this highly visible role, you will work closely with the CEO on day-to-day administrative needs while also serving as a key resource for employees, visitors, and office operations. The ideal candidate is detail-oriented, adaptable, resourceful, and enjoys taking initiative to solve problems and support others.

Requirements

• 1–3 years of administrative, office support, customer service, hospitality, or related experience preferred
• Recent graduates with strong internship or campus leadership experience are encouraged to apply
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional, friendly, and customer-service-oriented demeanor
• High level of discretion and ability to handle confidential information
• Comfortable learning new systems and technology
• Proficiency with Google Workspace and/or Microsoft Office; familiarity with Zoom, Slack, or Teams is a plus
• Experience supporting senior leaders or executives is helpful but not required

Nice To Haves

• Eagerness to learn and grow professionally
• Strong attention to detail and follow-through
• Ability to adapt quickly in a fast-paced environment
• Positive attitude and willingness to jump in where needed
• Resourcefulness and problem-solving mindset
• Dependability and commitment to delivering high-quality work
• Strong interpersonal skills and a genuine desire to help others

Responsibilities

• Manage the CEO’s calendar, meetings, and scheduling across internal and external stakeholders
• Coordinate travel arrangements, including flights, accommodations, transportation, and itineraries
• Prepare, edit, proofread, and format correspondence, presentations, reports, and other business documents
• Track action items, deadlines, and follow-up tasks to help keep priorities organized and on schedule
• Assist with expense reporting and administrative recordkeeping
• Support special projects and ad hoc requests from the CEO and leadership team
• Handle sensitive and confidential information with discretion and professionalism
• Serve as a welcoming point of contact for visitors, vendors, and employees
• Provide backup coverage for the front desk, including answering and routing calls and responding to general inquiries
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain reception, conference rooms, kitchen areas, and common spaces to ensure a professional and organized environment
• Monitor and replenish office supplies, kitchen inventory, and workplace essentials
• Assist with office security procedures, visitor management, and badge administration
• Coordinate onboarding logistics for new hires, including workspace setup, supplies, and employee welcome preparations
• Help organize team meetings, employee events, lunches, celebrations, and office activities
• Support a positive workplace culture by anticipating needs and contributing wherever help is needed

Benefits

• Comprehensive health insurance options including Medical, Dental, Vision, Basic Life/AD&D insurance
• Generous sick leave & vacation benefits for rest, relaxation, and personal pursuits
• Highly competitive performance bonus
• 401(k) retirement program with employer match
• Tuition reimbursement toward professional development
• Workplace Celebrations, Team Building, Charity Drives, and Food Truck luncheons
• Onsite gym (Thousand Oaks only)
• 12 Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed