Administrative Office Coordinator

Penn State University • University Park, IL

1d • $51,504 - $77,304 • Onsite

About The Position

We are searching for a highly experienced administrative office coordinator who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office of the Applied Research Laboratory (ARL) at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

Requirements

• SAP/Concur or similar travel/expense/invoice tool
• Workday or similar human capital tool
• Atlassian tools such as Confluence/Jira, or similar collaboration tool
• Collaboration with teams, projects, or programs
• Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
• Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective
• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted

Nice To Haves

• Security Information Management System, or similar security/visit request system
• Classified Control System
• Penn State University policies and procedures
• Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Responsibilities

• Complete general administrative functions and activities for A2SO division heads and leadership
• Perform moderately complex and confidential administrative duties
• Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
• Update personnel records for the division, update email distribution lists
• Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors
• Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
• Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses

Benefits

• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off (holidays, vacation, sick time)
• 75% tuition discount for employees, eligible spouses, and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree