Administrative Manager - Operations and Technology Services Team

Virginia Department of Social Services • Chesterfield, VA

3d • Onsite

About The Position

The Chesterfield-Colonial Heights Department of Social Services is seeking an experienced Administrative Manager to lead the Operations and Technology Services Team. This role provides oversight and supervision for a team responsible for daily operations, including administrative support, building operations, facilities maintenance, fleet management, help desk support, technology, safety services, and system coordination. The manager will drive business innovation and efficiency by overseeing data security, dashboards, collection, benchmarking, and productivity reporting to executive leadership. Responsibilities also include leading automation support for state and local applications, hardware and software acquisition, and facilitating projects, meetings, and trainings related to information and data systems. Collaboration with internal customers, vendors, and county and state partners is crucial. The position requires oversight of building operations, facilities maintenance, fleet management, and safety protocols in accordance with County Risk Management policies. A strong understanding of business and project management principles is necessary for strategic planning, resource allocation, and coordination. The role involves conducting root cause analysis, evaluating data, making recommendations, and implementing action plans for complex operational issues. The manager will also manage the Emergency Shelter Team during natural disasters.

Requirements

• Associate’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities required.
• Considerable knowledge of agency, department or section administrative and program practices, policies and procedures; and management principles and practices.
• Demonstrated ability to interpret, apply, and manage others on administrative and program policies, procedures and services; train others; provide leadership and guidance to others; manage others who are supervising staff; prepare budget and financial data; evaluate office services and administrative procedures; make presentations; set objectives and determine how work will be accomplished to ensure effective office support operations; and to promote good working relations and create customer service and positive public relations.
• Current valid driver’s license and good driving record required.
• Based on the Virginia DMV point system, record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months.
• Out of state driving records must be obtained by applicant and presented at time of interview.
• Records must reflect at least three years of history and be dated within thirty days of interview date.
• Pre-employment drug testing, FBI criminal background check, CPS registry check and education/degree verification required.

Nice To Haves

• Experience managing and supervising professionals involved in social services programs preferred.
• Bachelor's degree in business or public administration, accounting, finance, or a related field preferred.
• Considerable amount of increasingly responsible project management, personnel, building operations management, planning, program evaluation, and technology services management or related analytical experience in the assigned area of responsibility to include supervisory experience is preferred.
• Excellent organizational, time management, oral/written communication, interpersonal, and public relations skills with an ability to influence and impact change.
• Ability to demonstrate exceptional critical thinking and attention to detail, process improvement skills, risk management, organizational management, data analysis, data reporting, and decision-making skills.
• Computer competency required, with competency in MS Word, Outlook, Excel, Power BI, etc. preferred.
• Exceptional ability to establish and achieve performance goals.
• Strong ability to work with internal and external collaborative partners and leverage those relationships to achieve business goals.
• Masters or Bachelors Degree in Social Work, Masters in Human Services, LCSW, Child Welfare Stipend participants, completion of COVLC new worker training or are Bilingual (Spanish & ASL).

Responsibilities

• Provide oversight and supervision to a team responsible for administrative support, building operations, facilities maintenance, fleet management, help desk support, technology, safety services, and system coordination.
• Lead the Department in business innovation and efficiency procedures, including overseeing and managing data security processes, data dashboards, data collection, benchmarking, and productivity reports.
• Lead the department in automation support for state and local applications, and acquisition and oversight of hardware and software for social service programs.
• Facilitate projects, meetings, and trainings related to information and data systems.
• Collaborate, communicate, and actively work with internal customers, vendors, County, and state partners.
• Oversee the agency’s building operations, facilities maintenance, fleet management, and safety protocols and procedures in accordance with the County’s Risk Management policies.
• Facilitate strategic planning, resource allocation, and coordination of people and resources.
• Conduct difficult root cause analysis to identify solutions to systems and operational gaps, evaluate data, make recommendations, and develop/implement a plan of action.
• Manage the Emergency Shelter Team during times of natural disaster, reporting to shelter duty as required and leading the Emergency Shelter Team.

Benefits

• Virginia Retirement System defined benefit plan
• Paid-time off
• Flexible work schedules
• Career development plans
• Tuition reimbursement program
• Award-winning learning and development programs
• Opportunities for advancement within the organization
• Incentives for candidates with a Masters or Bachelors Degree in Social Work, Masters in Human Services, LCSW, Child Welfare Stipend participants, completion of COVLC new worker training or are Bilingual (Spanish & ASL).
• Eligibility for Public Student Loan Forgiveness Program (PSLF)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree