Administrative Manager

Youth Advocate Programs, Inc. • Village of Monticello, NY

7d

About The Position

The Sullivan County Program is seeking a part-time Administrative Manager to provide comprehensive administrative and office support for program operations. The role includes processing payroll, preparing weekly reports and documentation, maintaining confidential participant and personnel records, and coordinating daily administrative functions. The successful candidate will be highly organized and detail-oriented, able to work in a fast-paced environment, and maintain professionalism while providing excellent customer service to staff, families, service providers, and community partners. The position requires the ability to work independently with minimal supervision. The schedule may include occasional evenings and weekends.

Requirements

• High school diploma or GED required.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, and Teams.
• Strong organizational skills and attention to detail.
• Strong communication, customer service, and time management skills.
• Ability to work effectively in a fast-paced environment and maintain a professional demeanor.
• Ability to work independently with minimal supervision.
• Reliable transportation, a valid driver's license, and current automobile insurance coverage required.
• Flexibility to work non-traditional hours, including occasional evenings or weekends, as needed.

Nice To Haves

• Associate degree in Business Administration, Office Management, Accounting, or a related field preferred.
• Previous experience in an administrative, office management, or similar role preferred.
• Experience using databases or electronic record management systems preferred.
• Knowledge of insurance billing and third-party payer processes preferred.
• Bilingual/Spanish-speaking ability is a plus.

Responsibilities

• Prepare weekly reports, paperwork, and documentation.
• Process payroll.
• Maintain confidential participant and personnel records.
• Coordinate daily administrative functions.
• Provide professional, customer-focused support to staff, families, service providers, and other stakeholders.

Benefits

• Voluntary dental insurance
• Voluntary vision insurance
• UNUM supplemental insurance
• 403(b) retirement savings plan
• Pet insurance
• State sick leave
• Employee Assistance Program
• Direct deposit
• Competitive weekly pay
• Flexible schedule

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED