Administrative Manager

Youth Advocate Programs • Monticello, NY

7d

About The Position

The Sullivan County Program is seeking an Administrative Manager to provide comprehensive administrative and office support for program operations. The role includes payroll processing, preparation of weekly reports and documentation, maintenance of confidential participant and personnel records, and coordination of daily administrative functions. The successful candidate will be highly organized, detail-oriented, and able to work in a fast-paced environment while maintaining professionalism and providing excellent customer service to staff, families, service providers, community partners, and other stakeholders. The position requires the ability to work independently with minimal supervision and flexibility to work occasional evenings or weekends as needed.

Requirements

• High school diploma or GED required.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, Outlook, and Teams; specific computer skills may be evaluated during the interview process.
• Exceptional organizational skills and strong attention to detail.
• Strong communication, interpersonal, customer service, and time management skills.
• Ability to work independently with minimal supervision and effectively in a fast-paced environment.
• Flexibility to work non-traditional hours, including occasional evenings or weekends, as needed.
• Reliable transportation, a valid driver's license, and current automobile insurance coverage required.

Nice To Haves

• Associate degree in Business Administration, Office Management, Accounting, or a related field preferred.
• Previous experience in an administrative, office management, or similar role preferred.
• Experience using databases or electronic record management systems preferred.
• Knowledge of insurance billing and third-party payer processes preferred.
• Bilingual/Spanish-speaking ability is a plus.

Responsibilities

• Provide administrative and office support for program operations.
• Process payroll.
• Prepare weekly reports, paperwork, and documentation.
• Maintain confidential participant and personnel records.
• Coordinate daily administrative functions.
• Provide professional customer service to staff, families, service providers, community partners, and other stakeholders.

Benefits

• Voluntary dental insurance
• Voluntary vision insurance
• UNUM supplemental insurance
• 403(b) retirement savings plan
• Pet insurance
• State sick leave
• Employee assistance program
• Direct deposit
• Competitive weekly pay
• Flexible schedule

What This Job Offers

• Job Type: Part-time
• Education Level: High school or GED