Administrative Management Specialist III - Ocga (1053)

Jefferson Parish•West Bank - Jefferson Parish, LA

About The Position

Under direction, the Administrative Management Specialist III performs advanced administrative and professional support work for the Office of Central Grants Administration (OCGA). The employee supports the Chief Grant Administrator, Deputy Grant Administrator, and Grant Compliance Officers in coordinating office operations and parish-wide grant activities. The position supports Parish departments throughout the grant application process, including researching funding opportunities, providing technical assistance, assisting with grant writing and application development, coordinating supporting documentation, and tracking application deadlines and submissions. It also supports parish-wide grant administration by developing and delivering grant training to Parish departments. The employee provides administrative support for OCGA operations, including coordination of departmental human resources and personnel functions, purchasing, records management and retention, scheduling, correspondence, meetings, and other departmental functions. The position requires driving a personal vehicle. A valid driver’s license, acceptable driving record, and personal automobile with minimum liability insurance available for business use will be given preference; business travel is reimbursed on a mileage basis.

Requirements

Current employment and permanent civil service status at or above the level of Administrative-Management Specialist II.
Approximately five years of full-time, paid work experience in an administrative or office management position, including responsibility for purchasing, invoice processing, and related business record keeping and maintenance.
Approximately two years of grants experience providing technical guidance on grant processes and maintaining grant reporting records.

Nice To Haves

A valid driver’s license, acceptable driving record, and personal automobile with minimum liability insurance available for business use are given preference.

Responsibilities

Support the Chief Grant Administrator, Deputy Grant Administrator, and Grant Compliance Officers in coordinating office operations and parish-wide grant activities.
Support Parish departments through the grant application process.
Research funding opportunities.
Provide technical assistance related to grant applications and processes.
Assist with grant writing and application development.
Coordinate supporting documentation for grant applications.
Track application deadlines and submissions.
Develop and deliver grant training to Parish departments.
Coordinate departmental human resources and personnel functions.
Support purchasing and invoice-related administrative functions.
Manage and retain records.
Coordinate scheduling, correspondence, and meetings.
Provide other administrative support for OCGA operations.
Drive a personal vehicle for business use as needed.