Administrative Generalist

University of Virginia•Charlottesville, VA

13d•Hybrid

About The Position

The Division of Cardiovascular Medicine in the University of Virginia School of Medicine is seeking an Administrative Generalist to support physician leaders, faculty, and programs in a complex academic healthcare environment. The Division is nationally recognized for excellence in clinical care, research, and teaching, and its faculty provide comprehensive cardiovascular care through the UVA Heart and Vascular Institute. The role provides advanced administrative and operational support across faculty affairs, clinical and educational scheduling, research endeavors, recruitment and onboarding, meetings and events, travel and expense administration, data analysis and reporting, and special projects. The position is based in Charlottesville, Virginia. After a training period, it is eligible for a hybrid schedule with three days on Grounds per week, with additional on-site presence as needed and in accordance with UVA’s remote work guidelines and Division needs. This is a non-exempt-level, benefited position. Salary is commensurate with education and experience.

Requirements

Bachelor’s degree, or a combination of education and related experience in lieu of a degree.
At least 3 years of relevant experience.
Ability to travel some distance occasionally to attend meetings and programs.
Candidates must not require immigration sponsorship now or in the future.

Nice To Haves

Experience in academic medicine, healthcare, higher education, or another complex organization, particularly supporting physicians, faculty, or senior professionals.
Experience with clinical scheduling, medical education, recruitment, onboarding, faculty affairs, project coordination, HIPAA, or systems such as QGenda, Workday, Epic, New Innovations, Interfolio, Qualtrics, or SharePoint.
Proficiency with Microsoft 365 and OneDrive.
Demonstrated ability to manage competing priorities, communicate effectively, exercise sound judgment, and handle confidential information.

Responsibilities

Manage complex calendars and coordinate meetings, events, agendas, materials, action items, and professional communications.
Maintain faculty records and support annual reviews, appointment and promotion activities, recruitment, and onboarding.
Coordinate assigned physician schedules in QGenda or other scheduling platforms and communicate approved schedule changes. Schedules may involve 24/7 clinical operations across inpatient, outpatient, procedure lab, and call schedules.
Analyze data and prepare quarterly reports on clinical outcomes, effort allocation, quality metrics, and clinical projections and reconciliation.
Support medical student, resident, volunteer, observer, and other learner rotations, including schedules, access, orientation, and evaluations.
Coordinate travel and process reimbursements, purchasing requests, and invoices in accordance with university requirements.
Coordinate Division education conferences and ensure compliance with the UVA Health CME office.
Support section projects, reports, events, committees, procedures, website content, and process-improvement activities.