Administrative & Finance Coordinator
About The Position
At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. Okanagan Clinical Trials is seeking a highly organized and detail-oriented Administrative & Finance Coordinator to join our growing team in Kelowna, BC. This is an excellent opportunity for an administrative professional with accounting or finance experience who enjoys working in a fast-paced, collaborative environment where precision and professionalism matter. In this role, you will serve as a key operational support partner to our leadership and finance teams while helping create a welcoming experience for patients, clients, and staff.
Requirements
- 2+ years of administrative, accounting, accounts payable, or accounts receivable experience preferred
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Confidence working with spreadsheets, documentation, and financial records
- Proficiency in Microsoft Excel, Word, and Outlook
- Excellent interpersonal and communication skills
- A proactive, dependable, and team-oriented mindset
- Ability to prioritize tasks and adapt in a dynamic environment
Nice To Haves
- Someone who takes pride in producing accurate work, enjoys staying organized, and can confidently manage multiple responsibilities with minimal supervision.
Responsibilities
- Manage front office responsibilities including greeting visitors and answering incoming calls
- Coordinate scheduling, reminder calls, follow-up communication, and patient database management
- Support accounting functions including accounts payable, invoice processing, petty cash tracking, stipend processing, and cheque distribution
- Reconcile vendor statements and maintain accurate financial documentation
- Review records, spreadsheets, and documents for completeness and accuracy
- Maintain organized historical records through scanning, filing, and digital uploads
- Assist with meeting agendas, minutes, office supply ordering, and operational support
- Provide administrative assistance to leadership and finance management as needed
- Support social media updates and general office coordination activities
Benefits
- Benefits are available after 3-month probationary period.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
