ADMINISTRATIVE COURT CLERK, CRIMINAL - County Clerk

Tarrant County•Tarrant County, TX

About The Position

The Administrative Court Clerk, Criminal maintains the accuracy and integrity of court electronic and paper files and records, researches, and processes court orders to ensure timely completion. The clerk serves as an administrative liaison among the County Clerk’s Office, courts, judiciary, attorneys, agencies, and the public. The role requires maintaining specialized knowledge of court rules and statutes applicable to the processes handled by the courts, while prioritizing daily work to support an efficient judicial process. The position handles general and complex clerical work, reviews and processes paper and electronic filings, prepares cases for dockets and hearings, and creates a range of legal documents based on court actions. It also includes customer assistance, peer review and training support, court activity reporting, cashier duties, and contributing to updates of court procedures and best practices.

Requirements

Associate’s degree or equivalent.
One year of general office experience.
Current and valid driver’s license and liability insurance.
Ability to develop original correspondence and documents and follow complex verbal and written instructions.
Detailed knowledge of departmental procedures and relevant legal statutes.
Good verbal and written communication skills, including the ability to articulate important information and positively influence others.
Ability to maintain an appropriate professional demeanor both in and out of court.
Familiarity with computers and proficiency in data entry, keyboarding, and navigating computer applications.
Good organizational skills and ability to work with a numeric filing system and handle a stressful environment.
Reliable transportation to commute between County facilities.
Ability to perform duties outside Clerk offices, including in courtrooms and sub-courthouses.
Must be bondable.

Responsibilities

Perform general administrative duties, including copying, scanning, faxing, and mailing.
Perform complex clerical duties, including classifying, consolidating, summarizing, sorting, and filing.
Make decisions based on verbal instructions, established procedures, Rules of Court, and legal statutes.
Prepare and research cases for court dockets and hearings, ensuring case accuracy, integrity, and completeness.
Review and accept paper and electronic filings and enter case information into the case management system.
Accept or return paper and electronic filings for correction for new and existing cases.
Provide statute-mandated documents to relevant case parties and agencies.
Read and interpret legal instruments to determine required actions and expedite time-sensitive matters.
Prepare legal documents, including judgments, writs, arrest warrants, citations, judicial orders, exemplified and certified copies, and other documents arising from court actions.
Review peers’ documents and data entry to ensure accuracy.
Produce bills of cost and review cases for accurate assessment of court costs, filing fees, and fines.
Assist court staff, attorneys, the public, and other agencies with inquiries, including by phone or in person.
Assist other staff with problematic issues or questions.
Receive verbal instructions from the judiciary and court staff and determine required follow-up action.
Assist with training new staff and monitoring their work product.
Record court activity for state-mandated reporting to the Office of Court Administration and Department of Public Safety.
Perform cashier duties, balance the till as required, and possibly prepare deposits.
Analyze and update court policies and procedures, seeking management input as needed.
Identify and implement best practices in the area of responsibility.
Perform other duties as assigned.