Administrative Court Clerk

City of Arvada•Arvada, CO

10d•$25 - $35

About The Position

The City of Arvada is seeking a detail-oriented, service-driven Administrative Court Clerk to support the Municipal Court and serve as a key point of contact for the public throughout the court process. The role helps ensure accurate court records, smooth court operations, and respectful, professional interactions with the community. The clerk provides customer service, supports courtroom and docket operations, maintains case and financial records, and helps ensure court orders are documented and followed. The work requires strong organizational skills, attention to detail, and clear, calm communication in a fast-paced and sensitive environment. The position requires a high school diploma or GED and three years of customer service and clerical experience. One year of experience in a court clerk environment is highly desirable. The employee must obtain and maintain CJIS Certification and pass a criminal background check and, if required by the position, a driving record check. Physical effort is minimal and typical of clerical work; the work is primarily sedentary, with occasional lifting and carrying of light objects and minimal walking or standing. The environment includes routine office noise and equipment, with minimal exposure to typical office hazards.

Requirements

High school diploma or GED.
Three years of customer service and clerical experience.
Basic knowledge and experience in office administrative practices, including word processing, data entry, spreadsheets, and filing.
Basic knowledge of court proceedings and related processes.
Basic knowledge of bookkeeping practices.
Excellent organizational, multitasking, detail-orientation, and time-management skills.
Ability to communicate information effectively, verbally and in writing, and interact positively and cooperatively with all levels of personnel within the City.
Must obtain and maintain Criminal Justice Information Services (CJIS) Certification.
Must pass a criminal background check and a driving record check, if required by the position.

Nice To Haves

One year of experience in a court clerk environment is highly desirable.

Responsibilities

Provide customer service to internal and external customers in person and by telephone, including managing irate customers through listening and communication skills.
Research alternative sentencing and treatment options to support appropriate and effective court outcomes.
Process incoming summonses; create case files; file cases under appropriate docket dates; close case files; and comply with state archive guidelines.
Track court-ordered classes, counseling, and related orders.
Issue, distribute, and clear warrants; maintain database records; and schedule court appearances with defendants, attorneys, and interpreters as necessary.
Support docket processes, including court check-in and clerical support to the Judge; swear in witnesses and jurors as needed.
Review files received from the courtroom to ensure court orders are correctly entered in the computer and recorded on notices to defendants.
Maintain juror records and summon jurors as necessary.
Assist in preparing appeal case files for district court according to district court guidelines.
Review open cases to confirm compliance with court sentences and conditions.
Make payment arrangements, collect payments, and maintain and reconcile case financial records in the database.
Reconcile and prepare reports on daily receipts, credit card transactions, bond accounts, and petty cash.
Prepare and calculate monies required for jury trials.
Travel to and attend team and organizational meetings, training, events, and activities, and professionally represent the department.
Perform other duties as assigned.