Administrative Coordinator

University of Dayton•Dayton, OH

29d•Onsite

About The Position

This position serves as the primary POC for the Digital & Systems Engineering sector providing on-base administrative support at WPAFB. This includes supporting onboarding and offboarding processes, CAC issuance and renewals, and access to base-specific accounts and systems. This individual will become familiar with complex and frequently changing base-processing requirements and help employees navigate the steps necessary to obtain and maintain required access. This position will work closely with the UDRI security team to coordinate and facilitate on-base processing. This includes coordinating required signatures, communicating with government personnel, security offices, and help desks, following up on outstanding actions to ensure processing is complete. The role requires a persistent, in-person presence, strong relationship-building skills, and the ability to track multiple requests through completion. The position will also support on-base events, lunch and learns, and visits; coordinate marketing materials; serve as an administrative liaison for on-base personnel; and schedule conference rooms and other logistical needs for sector staff. This position will include other administrative duties as assigned by the supervisor.

Requirements

Bachelors Degree
3+ years of administrative, office coordination, or related experience, preferably in a gov’t, military, higher education, or other highly regulated environment.
Ability to manage multiple, changing priorities; maintain accurate records; track outstanding actions; and follow up to ensure tasks are completed.
Strong written and verbal communication skills, with the ability to communicate professionally with gov’t personnel, employees, and leadership.
Ability to establish and maintain professional relationships with a variety of stakeholders and serve as a reliable, in-person POC.
Ability to navigate complex or changing processes, identify barriers, and persistently follow up with appropriate individuals to resolve issues.
Proficiency with Microsoft Office, Teams, Outlook, and other administrative tracking or collaboration tools.
Ability to work on base as required with minimal supervision.
Ability to handle sensitive employee and organizational information with discretion.
Must be a U.S. citizen.
Must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

Bachelor’s degree in business or related field
Prior Base or Government Processing Experience
CAC and Account Access Experience
Prior experience working in a government, military, defense contractor, or other security-conscious environment
Event planning experience
Marketing and communications support
Experience supporting a federal contractor, research organization, or organization supporting government funded research
Experience with Runway and/or CostPoint

Responsibilities

Provide on-base administrative support at WPAFB for the Digital & Systems Engineering sector.
Support onboarding and offboarding processes.
Manage CAC issuance and renewals.
Facilitate access to base-specific accounts and systems.
Help employees navigate complex and changing base-processing requirements.
Coordinate with the UDRI security team for on-base processing.
Coordinate required signatures.
Communicate with government personnel, security offices, and help desks.
Follow up on outstanding actions to ensure processing is complete.
Support on-base events, lunch and learns, and visits.
Coordinate marketing materials.
Serve as an administrative liaison for on-base personnel.
Schedule conference rooms and other logistical needs for sector staff.
Perform other administrative duties as assigned by the supervisor.