Administrative Coordinator

Chesapeake Regional Healthcare•Chesapeake, VA

About The Position

Performs diversified administrative activities to support the assigned service line and partners with leadership to monitor and support appropriate staffing for optimal organizational efficiency. The role handles administrative functions for assigned departments or service lines, supports staffing and scheduling coordination, maintains time and attendance records, and administers platforms that support policy management. The position works under general supervision with latitude for independent judgment and reports to the Director. It has no supervisory responsibilities.

Requirements

High school diploma or equivalent.
Command of Microsoft Word applications.
Intermediate working knowledge of computers and correspondence skills.
Current BLS certification, to be obtained within 90 days of hire.
Complete a Hand with Care class or approved equivalent within 90 days.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

Nursing Assistant, Home Aide, or equivalent education.
One year of previous Administrative Coordinator or Administrative Assistant experience.

Responsibilities

Prepare correspondence, reports, and meeting minutes for assigned departments or service lines.
Maintain administrative supply inventory and partner with supporting departments to order or requisition supplies according to departmental needs.
Participate in daily organizational throughput meetings and schedule resources accordingly.
Provide a daily staffing report to the Clinical Nurse Supervisor.
Coordinate the weekly staffing plan to support optimal organizational efficiency.
Partner with departments to resolve scheduling discrepancies and escalate scheduling concerns to the Manager of the affected unit or units.
Use workforce forecasting models and tools to identify future staffing requirements.
Provide dashboard reports on identified challenges, opportunities, and resources or tools monthly and as requested.
Perform activities required to maintain time and attendance records.
Administer platforms that support policy management.
Assist new hires with time-clock use and familiarize them with payroll practices.
Schedule times and locations for requested meetings.
Maintain competency with new technology to enhance productivity.
Consult with senior or collaborating peers on projects as needed.
Attend required hospital-wide orientations, meetings, and educational events.
Demonstrate a commitment to flexible work scheduling when necessary to ensure organizational efficiency.