Administrative Coordinator | Full-Time | The Paramount Baltimore

Oak View Group • Baltimore, MD

1d

About The Position

The Administrative Coordinator provides comprehensive administrative and operational support to The Paramount Baltimore management team. The position coordinates office functions, scheduling and communications; assists with event documentation; maintains records; supports financial and procurement processes; and helps ensure efficient day-to-day administrative operations. The role also serves as a liaison between internal departments, clients, vendors, and event organizers to support event experiences.

Requirements

• 1–2 years of administrative support, office coordination, event administration, or related experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information.
• Customer service orientation and strong interpersonal skills.
• Ability to work independently and collaboratively with diverse teams.
• Ability to work a flexible schedule inclusive of weekends, nights, and holidays.

Nice To Haves

• Associate degree in Business Administration, Hospitality Management, Public Administration, or a related field; an equivalent combination of education and relevant experience may be considered.
• Experience in a convention center, hospitality, entertainment venue, event facility, or public assembly venue.

Responsibilities

• Provide administrative support to venue leadership and departmental staff.
• Answer and direct incoming calls while providing excellent customer service.
• Coordinate calendars, meetings, appointments, and conference calls.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems, records, and administrative documentation.
• Process incoming and outgoing mail, emails, and departmental communications.
• Assist with event scheduling, booking documentation, and client correspondence.
• Prepare event files, contracts, permits, and operational reports as needed.
• Coordinate logistical details with event managers, clients, and vendors.
• Support pre-event, event-day, and post-event administrative activities.
• Track key event timelines and ensure required documentation is completed.
• Assist with processing expense reports as needed.
• Coordinate office supply inventory and purchasing needs.
• Serve as a primary point of contact for visitors, clients, vendors, and stakeholders.
• Respond to inquiries and provide information about facility services and event procedures.
• Maintain professional relationships with clients and event partners.
• Support customer service initiatives and ensure prompt issue resolution.
• Maintain confidential personnel, business, and event records.
• Ensure compliance with organizational policies and procedures.
• Assist with audits, inspections, and reporting requirements.
• Assist with coordination of internal meetings, training sessions, and special projects.
• Prepare meeting agendas, take minutes, and distribute follow-up materials.
• Support department-wide initiatives, programs, and operational improvements.
• Perform other duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) savings plan
• 401(k) matching
• Paid time off, including vacation days, sick days, and 11 holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree