Administrative Coordinator – Purchasing
About The Position
The Administrative Coordinator – Purchasing ensures timely procurement of materials for manufacturing operations, manages on-hand inventory levels, and uses Danaher Business System (DBS) tools to optimize material flow, availability, and inventory management. The role is part of the Supply Chain team in Hauppauge, New York, and is on-site. It reports to the Senior Supply Chain Manager. The position plans and purchases materials and expense items for manufacturing and the larger team, manages purchase orders from generation through fulfillment, and works with suppliers to support timely delivery. The coordinator also uses DBS tools and Oracle plans and collaborates with cross-functional teams on internal projects as needed. The role requires a high school diploma and at least two years of related work experience. The successful candidate has accurate data-entry skills, can manage priorities under pressure, communicates professionally, follows procedures, and can interpret customer inquiries or problems. Experience with SAP, Oracle or similar ERP systems, Salesforce, and Microsoft Office is preferred.
Requirements
- High school diploma.
- At least 2 years of related work experience.
- Ability to review and enter data quickly and accurately.
- Ability to work well under pressure and effectively manage priorities.
- Excellent written and verbal communication skills and a professional demeanor.
- Demonstrated computer proficiency.
- Ability to follow and adhere to procedural guidelines.
- Aptitude for interpreting customer inquiries and problems.
Nice To Haves
- Experience with SAP and Oracle, or similar ERP systems.
- Experience with Salesforce and Microsoft Office.
- Experience working in a fast-paced environment.
- Excellent attention to detail.
Responsibilities
- Plan and purchase materials and expense items for manufacturing and the larger team.
- Use DBS tools and Oracle plans to optimize material flow, availability, and inventory management.
- Collaborate with cross-functional teams and assist with internal projects as needed.
- Manage purchase orders end to end, from generation through fulfillment.
- Manage supplier relationships to help ensure timely delivery of materials.
- Manage on-hand inventory levels and support timely procurement for manufacturing operations.
Benefits
- Paid time off.
- Medical insurance.
- Dental insurance.
- Vision insurance.
- 401(k).
- Bonus or incentive pay may be available to eligible employees.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
