River Park Administrative Coordinator

Harvard-Westlake School•Studio City, CA

1d•Onsite

About The Position

We are looking for an organized, proactive, and community-minded individual to serve as our River Park Athletic Administrative Coordinator. In this position, you will report directly to the Head of Athletics and serve as a key operational and administrative anchor for the River Park facility, which is our new campus, ensuring seamless scheduling, excellent guest relations, and strong community ties. In this role, you will manage day-to-day athletic operations at the River Park administrative office and functions in close partnership with the school’s facilities team for many of the responsibilities listed below.

Requirements

2–4 years of experience in administrative support, facility coordination, or athletic department operations (experience in an educational or athletic environment is a plus).
Exceptional interpersonal and communication skills, with a proven ability to interact diplomatically with neighbors, partners, staff, and students.
High level of organizational skill and attention to detail; ability to manage multiple facility calendars and paperwork streams simultaneously.
Proficiency in office management tools, scheduling software, and standard spreadsheet/word processing applications.
Adaptability to support administrative needs across different school campuses and handle shifting priorities in a dynamic athletic environment.

Nice To Haves

Experience in an educational or athletic environment is a plus.

Responsibilities

Help maintain and update the comprehensive facility schedule for all areas within River Park, with a particular focus on athletics and recreational functions, to ensure optimal usage and prevent conflicts.
Lead and coordinate the recurring River Park calendar meeting to align internal schedules and programming.
Coordinate River Park facility usage requests and accommodations for visiting guests and external groups, regularly updating relevant school departments and stakeholders.
Act as a welcoming face of the facility, helping to check in guests upon arrival at River Park and managing the visitor experience.
Serve as the primary administrative liaison between Harvard-Westlake and various designated River Park partners.
Act as a point of contact for River Park neighbors, addressing inquiries and/or involving other departments as appropriate, fostering positive community relationships, and handling neighborhood feedback professionally.
Oversee the daily operations of the River Park athletic administrative office, ensuring a professional environment and keeping clerical and office supplies fully replenished.
Efficiently manage and track all necessary paperwork, waivers, and documentation related to third-party uses of River Park as well as club sports on any of the school’s three campuses.
Assist with the athletic ticketing process and event management for games, matches, and special sporting events.
Provide general administrative support and assist with departmental duties for the athletic program at the Middle School and/or Upper School campuses as needed.
Participate in school events, professional development days, and community programming as appropriate to the role.
Collaborate across departments and campuses in support of the school's mission.
Additional duties as assigned.

Benefits

Top-tier medical, dental, and vision coverage (Platinum Anthem PPO) with zero to low premium contributions
10% retirement match through TIAA – no cap, no vesting schedule
On-campus meal allowance – lunch included
Professional and personal growth grants
Subsidized employee housing (based on availability)
Access to on-campus gym and pool facilities
Mental wellness resources and workshops
Employee Affinity Groups
Paid vacation, starting at two weeks and increasing accrual rates with tenure
Paid holidays in addition to Thanksgiving, Winter, and Spring Break
Complimentary tickets to local sporting and entertainment events
Discount at the school bookstore