Administrative Coordinator 3/4
About The Position
The Louisiana State Police-Investigative Support Section is seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations, personnel processes, and administrative functions of its Analytical Support Unit (ASU). The Analytical Support Unit consists of the Louisiana State Analytical and Fusion Exchange (LA-SAFE), School Safety, and the LPR/Video Management System. This position plays a key role in maintaining workflow efficiency, supporting leadership, and ensuring accurate documentation across ASU’s operational areas. The incumbent is responsible for handling different matters according to general instruction, priorities, duties, policies, and program goals of the Investigative Support Section. The incumbent of this position is exposed to and handles very sensitive confidential information and sensitive materials. The ability to use independent judgment with limited direct supervision is an integral part of the incumbent's function.
Requirements
- Two years of experience in administrative services.
- Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Nice To Haves
- Ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
- Ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
- Ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
- Ability to be consistent, honest, and a trustworthy steward of State resources.
- Ability to adjust plans, expectations, and behaviors in response to change.
- Ability to relay information correctly and appropriately to connect people and ideas.
- Ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Responsibilities
- Maintain the unit’s activity calendar; schedule training sessions, coordinate conferences, and staff meetings; prepare agendas and materials; record and distribute meeting minutes.
- Compile and verify payroll data as the primary timekeeper for the Analytical Support Unit; maintain accurate payroll records; prepare quarterly leave and overtime reports; serve as the secondary timekeeper for the Administration and Criminal Intelligence Unit, also within the Investigative Support Unit.
- Serve as a liaison with Human Resources; assist new hires with onboarding tasks including paperwork, ID cards, and parking credentials.
- Utilize software such as Word, Excel, LOTUS Notes, CATS and State Uniform Payroll System, SAP, and other online systems to prepare documents, reports, access requests, letters, and forms.
- Coordinate with the Administrative Assistant to the Section Commander regarding monitoring and ordering office supplies; assist in procurement of software and specialized equipment necessary to support the operations of LA-SAFE, School Safety, and the LPR/Video Management System.
- Assist in the management of unit inventory.
- Assist the ISS Administrative Assistant and Command Staff in reconciling recurring invoices and resolving discrepancies.
- Coordinate applicant scheduling; prepare interview packets; assist with the written practical portion of the interview process.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
