Administrative Coordinator, SAS, Chemistry

University of Pennsylvania•Irvine, CA

63d•$22 - $29•Onsite

About The Position

The Administrative Coordinator will provide high-level administrative support to multiple highly active senior faculty in the Department of Chemistry. The successful candidate for this position will perform varied administrative and clerical duties to support Chemistry faculty (i.e, compose correspondence, assist with preparation of course materials and technical journal articles, and maintenance of research group files). The Administrative Coordinator will assist in the general recordkeeping of graduate student and post-doctoral researcher appointments and research effort tracking as needed. Successful candidate will maintain calendars, plan and organize travel arrangements and appointments, assist in preparation of research grant proposals; submit travel reimbursements, and process requisitions. Additional responsibilities for this position will include administrative support for departmental leadership and other key stakeholders, composition of appointment letters, and assist with programming and event planning, purchasing, and advertising.

Requirements

High School Degree and 5-7 years of experience, or equivalent combination of education and experience.
Strong written and verbal communication skills.
Excellent organizational skills.
Ability to manage multiple tasks and meet demanding deadlines.
Strong initiative and ability to work independently as well as with a team.
Computer proficiency.

Nice To Haves

Bachelor's degree.

Responsibilities

Provide high-level administrative support to multiple highly active senior faculty in the Department of Chemistry.
Perform varied administrative and clerical duties to support Chemistry faculty, including composing correspondence, assisting with the preparation of course materials and technical journal articles, and maintaining research group files.
Assist in the general recordkeeping of graduate student and post-doctoral researcher appointments and research effort tracking.
Maintain calendars, plan and organize travel arrangements and appointments.
Assist in the preparation of research grant proposals.
Submit travel reimbursements and process requisitions.
Provide administrative support for departmental leadership and other key stakeholders.
Compose appointment letters.
Assist with programming and event planning, purchasing, and advertising.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts for eligible health care and dependent care expenses.
Tuition assistance for employee, spouse, and dependent children at Penn.
Tuition assistance for dependent children at other institutions.
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth basis options through TIAA and Vanguard.
Substantial amount of time away from work (vacations, personal affairs, illness, injury, family time).
Long-Term Care Insurance through Genworth Financial for faculty, staff, and eligible family members.
Wide variety of programs and resources to support health, family, and work-life balance.
Resources for professional and personal development.
Access to a wide range of University resources, cultural and recreational activities (libraries, athletic facilities, arboretum, art galleries, museums, music/theater presentations).
Discounts and special services on arts and entertainment, transportation, mortgages, new cars, cellular phone service plans, movie tickets, and theme parks.
Flexible work options including non-traditional work hours, locations, and/or job structures.
Forgivable loan for eligible employees interested in buying a home or residing in West Philadelphia (Penn Home Ownership Services).
Adoption Assistance for eligible employees for qualified expenses related to legal adoption.