Administrative Coordinator

Olsson•Quinte West, ON

7d•Onsite

About The Position

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office support for our Denver, CO location. This role is ideal for a proactive individual who thrives in a fast-paced environment, takes ownership of daily operations, and builds strong relationships across teams. This position provides administrative support to our Site Design team, playing a key role in ensuring smooth day-to-day operations. Responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments. The Administrative Coordinator will greet visitors professionally, maintain visitor logs, and help foster a welcoming office environment. Additional duties include handling incoming phone calls, delivering messages accurately and promptly, and coordinating meetings, travel arrangements, and other logistical needs to support effective scheduling and team operations.

Requirements

Associate degree in business or related field preferred.
3+ years of experience in an administrative or office coordination role.
Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
Exceptional communication skills and a customer-focused mindset.
Strong attention to detail and ability to manage multiple priorities.
Ability to build trusted relationships across teams and with clients.
Problem-solving skills and a proactive approach to challenges.

Nice To Haves

A passion for collaboration, organization, and making a positive impact.

Responsibilities

Providing administrative support to our service teams, including scheduling, documentation, and communication.
Serve as the central point of contact for administrative support across multiple service teams.
Manage calendars, coordinate meetings, and assist with project logistics.
Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
Support front desk operations: greet visitors, manage calls, prepare mail, and maintain a welcoming office environment.
Facilitate communication between technical teams, clients, and internal departments.
Assist with Site Design services coordination, ensuring timely execution of tasks and deliverables.
Prepare reports, update project records, and support data accuracy across systems.
Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.