Soccer Shots Administrative Coordinator

Soccer Shots•Carmel, IN

19d•Hybrid

About The Position

Soccer Shots Central Indiana is hiring an Administrative Coordinator to support its children’s soccer programs and contribute to the franchise’s growth and community impact. The role coordinates special events and community outreach, handles customer service by email and phone, maintains staff schedules, and manages back-end website operations. It also supports marketing, hiring and onboarding, seasonal communications, social media, and staff meetings. This is a hybrid, part-time position combining work from home with some in-office hours in Carmel, Indiana. The schedule is approximately 20–30 hours per week and may vary with seasonal demand. Typical hours are Monday through Friday, 9:00 a.m. to 4:00 p.m., with occasional evening and weekend hours during busy periods. The role works in an inside office environment and may involve sitting for long periods.

Requirements

Strong professional written and verbal communication skills, including grammar and proofreading.
Prompt, reliable, and upbeat customer service.
Thorough, consistent, and accurate attention to detail.
Ability to multitask while maintaining composure.
Adaptability to changes in plans, tasks, and schedules.
Ability to identify problems and take ownership of practical, effective solutions.
Self-motivation and ability to manage daily tasks without frequent oversight.
Comfort receiving direct, constructive feedback from company leadership.
Positive, driven, growth-oriented approach and willingness to follow through on commitments.
Experience using Microsoft products and operating systems.
Experience using Canva.
Experience managing back-end website systems.
Willingness to work occasional evening and weekend hours during busy seasonal periods.

Nice To Haves

One to two years of administrative experience preferred.

Responsibilities

Manage customer service by email and phone.
Communicate and maintain staff schedules, including weekly coach emails.
Manage back-end website operations.
Print, organize, and distribute enrollment forms and promotional materials to coaches.
Manage inventory.
Execute marketing for seasons and prepare seasonal newsletters.
Prepare and execute Player of the Season profiles and emails.
Prepare and execute team photo emails.
Participate in seasonal staff meetings.
Co-manage Soccer Shots social media platforms, including Instagram and Facebook.
Prepare hiring binders for current and future hires.
Prepare new-hire items, including uniforms, equipment, prizes, and coach pictures.
Create Meet Your Coach profiles.
Organize, promote, and execute seasonal Soccer Shots events.
Find volunteers to help run events.
Create event logistics plans, gather event items, solicit donations, and arrange event vendors and setup.
Organize, promote, and execute community and school-partner events.
Attend leadership team meetings as needed.
Attend weekly one-on-one meetings as required.
Attend seasonal coaches meetings four times per year.