Administrative Coordinator, Construction

Kiewit•Fairfield, CA

12d•$26 - $30

About The Position

The Administrative Coordinator provides administrative and project support to active construction jobs and internal teams in Kiewit’s Northern California District. The role supports construction and engineering work across heavy civil, power, transportation, and water resource markets, and is based in Fairfield, California. The coordinator manages multiple priorities, supports document workflows, and performs general administrative, project controls, and accounting-related tasks. The position may involve work at different locations and in varying conditions, and overtime or weekend work may be required.

Requirements

Strong attention to detail, organization, and analytical skills.
Strong verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to review and reconcile business information, maintain accurate supporting records, identify discrepancies, and coordinate timely resolution.
Ability to learn and support additional business processes, systems, and responsibilities as organizational needs evolve.
Ability to work safely and follow oral and written instructions and applicable policies.

Nice To Haves

Experience in construction administration, project controls, project accounting, contract administration, or change management.
Working knowledge of construction cost documentation, including labor, equipment, materials, subcontractor invoices, and T&M records.
Advanced Excel skills and proficiency with Outlook, Word, Teams, SharePoint, and Smartsheet.
SAP or similar ERP experience.
InEight or EquipmentWatch experience.

Responsibilities

Prepare pricing proposals for change work and review proposals for compliance with contract requirements.
Compile and reconcile labor, equipment, material, and subcontractor costs with applicable supporting documentation.
Research and maintain labor and equipment rates using union rate sheets, prevailing wage determinations, Bluebook, Caltrans, and USACE.
Maintain pricing templates, schedules, and organized project files.
Assist with recovery of back charges by maintaining documentation, monitoring status, and coordinating with project teams.
Review contract documents to identify change management requirements.
Support multiple project teams by resolving information gaps, attending virtual meetings, tracking action items, and communicating status.
Assist with accounts payable, invoice processing, expense reports, and purchasing card transactions using Concur and other financial systems.
Assist with monthly reporting, reconciliations, and other accounting-related activities.
Maintain accurate financial records, budget tracking, and project cost documentation.
Prepare financial reports, spreadsheets, and billings.
Monitor deadlines, coordinate approvals, and communicate status to appropriate stakeholders.
Provide flexible support for additional business processes, systems, and responsibilities as organizational needs evolve.
Maintain regular, reliable attendance and complete work productively and within deadlines.
Communicate and interact effectively and professionally with supervisors, employees, and others, individually or in a team environment.
Perform work safely and effectively, and follow oral and written instructions, warning signs, equipment-use requirements, and other policies.
Organize and complete work during normal operating hours, and work overtime and weekends as required.