Administrative Coordinator (Architecture, Engineering, Construction)
About The Position
The Administrative Coordinator is an onsite role in downtown Dallas supporting specification coordination and project delivery in the architecture, engineering, and construction industries. The coordinator serves as a link between design, documentation, and project delivery, supporting design teams and helping maintain project standards across a diverse portfolio of projects. The role calls for a proactive, detail-oriented professional who communicates well, collaborates effectively, solves problems, and manages multiple priorities in a fast-paced, team-oriented environment. The coordinator supports the specifications team by preparing, coordinating, and maintaining project specifications in alignment with design, engineering, and regulatory requirements. They help ensure specifications are accurate, complete, current, and compliant, and support their management throughout the project lifecycle.
Requirements
- At least 3 years of administrative support experience in the architecture, engineering, or construction industries.
- Proficiency in Microsoft Office.
- Only candidates with working experience in architecture, engineering, or construction industries will be considered.
Nice To Haves
- A bachelor’s degree related to architecture, engineering, or construction is a strong advantage.
Responsibilities
- Support the specifications team in preparing, coordinating, and maintaining project specifications aligned with design, engineering, and regulatory requirements.
- Set up and attend project kick-off meetings.
- Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date.
- Manage specification revisions, version control, and document distribution throughout the project lifecycle.
- Ensure compliance with applicable standards, codes, and industry regulations.
- Support and manage QA reports.
- Maintain specification templates, libraries, data sheets, and best practices.
- Assist in resolving technical queries related to specifications during design and execution phases.
