Administrative Coordinator (UAMS Health Benton/Bryant)

University of Arkansas • Benton, AR

19h • Onsite

About The Position

The Administrative Coordinator at the UAMS Health Benton/Bryant location provides administrative support, including generating business reports to help the nursing units use personnel and financial resources efficiently. The role collaborates with Human Resources on job postings, recruitment, and scanning, and with Payroll to address payment and time-clock issues. The position reports to the Director of Operations and may perform other duties as assigned.

The coordinator supports hiring and employee record processes, including routing applicants, initiating job offers, scanning new-hire paperwork, maintaining reports and confidential employee files, monitoring attendance documentation, and tracking employee credentials. Additional duties include clerical support to the director, meeting coordination, maintaining unit records and distribution lists, routing mail and supplies, producing reports and materials, assisting with inventory and nursing-wide events, maintaining EPIC downtime boxes, and updating unit safety-huddle boards.

The role also supports business operations by conducting environmental rounds, identifying maintenance, equipment, and supply needs, placing repair work orders, and following up to ensure issues are resolved. Salary is commensurate with education and experience. Benefits are available for benefits-eligible positions.

Requirements

• Bachelor's degree and two years of general administrative office support experience; or an associate degree and four years of general administrative office support experience; or a high school diploma/GED and six years of general administrative office support experience.
• Proof of legal authority to work in the United States on the first day of employment.
• Submit a resume and a list of three professional references, including each reference’s name, email, and business title.
• Complete pre-employment screening, including a criminal background check; the posting also notes drug testing and/or education verification as screening requirements.

Nice To Haves

• Bachelor’s degree in business administration, healthcare management, or a related field.
• Four or more years of project-management work experience in a healthcare environment.

Responsibilities

• Collaborate with the Director of Operations to identify positions to post and with Human Resources to post positions.
• Review job postings for potential applicants, route applicants to the hiring director, and coordinate interview scheduling.
• Initiate job offers, scan new-hire paperwork, maintain and update the New Hire report, and attend weekly meetings regarding new hires.
• Monitor attendance deficiencies; print and deliver biweekly attendance reports; ensure signed documents and notes are scanned and documented; and send certified-mail notifications when required.
• Maintain electronic patient-care employee records and departmental employee files, including confidential employee-relations, HIPAA, FMLA, ADA, compliance, and training records.
• Attend meetings to stay informed about procedural changes and assist with audits and employee-cycle processes by scanning documentation.
• Maintain employee credentials and notify employees monthly about upcoming BLS and ACLS renewals.
• Provide clerical and administrative support to the director, including scheduling meetings, maintaining calendars, and taking minutes.
• Maintain employee records and unit or area email distribution lists, and ensure completion of training, competency, and other Joint Commission-required documents.
• Route mail and deliver supplies; print and email data reports from leased printers.
• Participate in annual inventory for assigned units, search for missing equipment, and coordinate searches with CSMs and Directors.
• Prepare copies, packets, staff-meeting agendas, and informational or recognition flyers; request assistance from the Nursing Receptionist for larger jobs.
• Participate in nursing-wide events and initiatives, including Nursing and Hospital Week, employee recognition, retirements, and Skills Fairs.
• Maintain EPIC Downtime Boxes.
• Assist with meeting setup by reserving rooms, sending invitations, producing rosters and agendas, providing AV/Polycom support, and taking minutes.
• Collect emergency checklists and temperature logs from units and scan them into the department file.
• Attend Scanning department meetings and other departmental trainings.
• Update unit Safety Huddle boards by printing and posting graphs and scanning prior months’ tracking records.
• Provide business operations support and produce reports as directed.
• Conduct environmental rounds to assess maintenance, equipment, and supply needs; place repair work orders and follow up to ensure problems are resolved.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision plans for qualifying staff and family.
• Holiday, vacation, and sick leave.
• Education discount for staff and dependents (undergraduate only).
• Retirement contribution matched by UAMS up to 10%.
• Basic life insurance up to $50,000.
• Career training and educational opportunities.
• Merchant discounts.
• Concierge prescription delivery on the main campus when using the UAMS pharmacy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level