Administrative Coordinator (UAMS Health Benton/Bryant)

University of Arkansas System • Benton, AR

1d

About The Position

The Administrative Coordinator at the UAMS Health Benton/Bryant location provides administrative support to help the nursing units use personnel and financial resources efficiently. The role generates business reports and supports the Director of Operations, Human Resources, Payroll, and department staff. The position reports to the Director of Operations.

Responsibilities include supporting hiring and employee processes, maintaining confidential employee and patient-care employee records, coordinating meetings and administrative tasks, assisting with reports and unit operations, and supporting nursing-wide events and initiatives. The role also conducts environmental rounds, submits and follows up on maintenance work orders, and may perform other duties as assigned.

Requirements

• Bachelor’s degree and two years of experience in general administrative office support, or an associate degree and four years of such experience, or a high school diploma/GED and six years of such experience.
• Submit a resume and a list of three professional references, including each reference’s name, email, and business title.

Nice To Haves

• Bachelor’s degree in business administration, healthcare management, or a related field.
• Four or more years of project management experience in a healthcare environment.

Responsibilities

• Collaborate with the Director of Operations to identify positions to post and with HR to post positions.
• Review job postings for potential applicants, route applicants to the hiring director, and coordinate interview scheduling with the director.
• Initiate job offers, scan new-hire paperwork, maintain and update the New Hire report, and attend weekly meetings about new hires.
• Monitor attendance deficiencies, prepare and deliver bi-weekly attendance reports, scan and document signed records or notes, and send certified-mail notifications when required.
• Maintain electronic patient-care employee records and departmental employee files, including confidential employee-relations, HIPAA, FMLA, ADA, compliance, and training records.
• Attend meetings about procedural changes; assist with audits and employee-cycle processes by scanning employee documentation.
• Maintain employee credentials and notify employees monthly of upcoming BLS and ACLS renewal dates.
• Provide clerical and administrative support to the director, including scheduling meetings, maintaining calendars, and taking minutes.
• Maintain employee records and unit or area email distribution lists, and ensure completion of training, competency, and other TJC-required documents.
• Route mail and deliver supplies; print and email data reports from leased printers.
• Participate in annual inventory for assigned units, search for missing equipment, and work with CSMs and Directors to conduct thorough searches.
• Prepare copies, packets, and staff meeting agendas, requesting support from the Nursing Receptionist for larger jobs.
• Produce informational and recognition flyers, such as employee-of-the-month materials.
• Participate in nursing-wide events and initiatives, including Nursing and Hospital Week, employee recognition, retirements, and Skills Fairs.
• Maintain EPIC Downtime Boxes.
• Assist with meeting setup, including reserving conference rooms, sending invitations, producing rosters and agendas, providing AV/Polycom support, and taking minutes.
• Collect emergency checklists and temperature logs from units and scan them into the department file.
• Attend Scanning department meetings and other departmental trainings.
• Update unit Safety Huddle boards by printing graphs, posting them, and scanning prior months’ tracking records.
• Provide business operations support and produce reports as directed by the Director of Operations.
• Conduct environmental rounds to assess maintenance, equipment, and supply needs; place work orders for repairs and follow up to ensure problems are resolved.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision plans for qualifying staff and family.
• Holiday, vacation, and sick leave.
• Education discount for staff and dependents (undergraduate only).
• Retirement contribution matching of up to 10%.
• Basic life insurance up to $50,000.
• Career training and educational opportunities.
• Merchant discounts.
• Concierge prescription delivery on the main campus when using the UAMS pharmacy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level