Administrative Coordinator, Physical Therapy Department

Findlay•Lexington, MA

1d•Onsite

About The Position

This position provides administrative and secretarial support to the Physical Therapy Department. In addition, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of internal and external callers and visitors to campus. Independent judgment is required to assist with the daily office tasks. This position requires regular, predictable, reliable attendance in the office environment.

Requirements

High school diploma.
Six months of administrative office experience.
Knowledge of Microsoft Office.

Nice To Haves

Associate's degree.
Years of office experience.

Responsibilities

First contact for all visitors to develop and maintain positive rapport with students, parents, employers, faculty and staff.
Answer phones and provide polite and efficient service to all callers.
Type notes from meetings as requested.
Perform receptionist and general clerical duties.
Establishes and maintains applicant files.
Initiate all responses to routine program inquiries.
Maintain student enrollment files, program correspondence.
Compile program data and information for reports as directed.
Maintain student admissions files including admission status correspondence calls.
Maintain alumni records and student database.
Maintain student records.
Act as a liaison with other University departments regarding student housing, billing, registration, immigration status, and other routine program communications.
Maintain student handbook, brochures, professional portfolios, clinical training manual, clinical education records, and recruitment materials.
Update and maintain accreditation documents.
Serve as Secretary on the DPT Marketing and Professional Alumni Committees.
Perform all other duties deemed appropriate for the position.