Department Coordinator (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

5d • Onsite

About The Position

San Diego State University is seeking a highly organized and detail-oriented Department Coordinator to support the Department of Civil, Construction, and Environmental Engineering. In this role, you’ll serve as a key administrative support partner, coordinating administrative, fiscal, and external engagement activities, supporting leadership, and ensuring smooth day-to-day operations.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• Progressively responsible administrative or clerical experience in a large organization, demonstrating sound judgment, discretion, initiative, and the ability to lead and coordinate administrative activities.
• Experience with MS Office, Oracle Financials, PeopleSoft or similar systems.
• Demonstrated ability to quickly learn policy, procedures, and administrative functions.
• Experience in budget oversight and financial tracking.

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.

Responsibilities

• Support daily department operations, office systems, records management, and digital webpage updates with OmniUpdate.
• Oversee State and Foundation budgets (including SEED, SURP, lab fees), process financial transactions using Oracle Financials and MyRF, and reconcile department budgets and departmental assets and inventory.
• Coordinate Instructional Student Assistant recruitment, hiring, and training. Support department chair with part-time faculty hiring, onboarding and separations in my.SDSU and OnBase.
• Provide direct support to the Department Chair with managing calendars, meetings, reports, correspondence, and initiatives including fundraising and departmental planning.
• Coordinate class scheduling and academic processes via PeopleSoft, maintain records, process academic forms, and support ABET accreditation compliance and reporting requirements.
• Support faculty with course materials, administrative processes, review RTP/periodic evaluations and create evaluations in Interfolio, and oversee classroom and lab safety, repairs and operations.
• Serve as front-desk contact, create and maintain internal/external newsletters, announcements, and coordination with campus offices, utilizing platforms such as Canvas and departmental communication channels.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED