Department Coordinator (Administrative Support Coordinator II)

San Diego State University • San Diego, CA

6d • Onsite

About The Position

San Diego State University is seeking a highly organized and proactive Department Coordinator to support the Department of Aerospace Engineering. In this role, you’ll serve as a key administrative support partner—coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• High school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Experience in a higher education or public sector environment, including budget management, purchasing, event coordination, and website updates.
• Ability to work effectively with diverse student populations.
• Strong organizational, written, and oral communication skills.
• Proficiency in using MS Office.

Responsibilities

• Provide administrative support to the Department Chair, assisting with document and correspondence review, class scheduling in Astra and my.SDSU, meeting coordination, and execution of special projects and departmental operations.
• Reconcile monthly departmental budgets; process purchases, travel, and reimbursements; and coordinate financial activities to support departmental needs and student organizations.
• Supports student assistant hiring and training, course scheduling in my.SDSU, facilities management, and event planning.
• Prepare and submit Academic Planning Database reports (APDB), collect and analyze related data for ABET and program assessment, and meet regularly required reporting deadlines.
• Serves as primary resource for academic processes, preparing instructional materials, and managing faculty documentation in OnBase and my.SDSU.
• Maintains department webpages with Omni Update, support updates in social media and LinkedIn presence, and assist with preparation of department newsletters and send out.
• Support daily office operations including front desk support, records management, supply procurement, equipment maintenance, and handling inquiries from students, faculty, and visitors.

Benefits

• 15 paid holidays, vacation, and sick leave.
• CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Medical, dental, and vision options at low or no cost.
• CSU tuition fee waiver for employees and eligible dependents.
• FlexCash, life and disability insurance, legal and pet plans.
• Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED