Administrative Coordinator II
About The Position
The Administrative Coordinator II provides personalized secretarial and administrative support to the Department Chair of Nursing Practice. The position supports the operations of the College of Nursing’s Nursing Practice Department through administrative process management, data analysis, and data management. It is based on-site at UCF’s College of Nursing on the UCF Academic Health Sciences Campus at Lake Nona, with on-site presence identified as an essential function. The work schedule is Monday through Friday, 8:00 AM to 5:00 PM, in the office five days a week. The role handles administrative and operational activities for the Chair and Program Directors, serves as a point of contact for departmental inquiries, and supports faculty correspondence, teaching assignments, enrollment planning, departmental records, hiring and onboarding, and department events. It also contributes data and reports to the College’s Leadership team and supports faculty reviews, accreditation-related database requirements, and faculty searches. The position is a regular appointment. The anticipated hourly rate range is $20.29 to $24.86; the final rate depends on qualifications, experience, and internal equity. The posting also lists the expected salary as “$20.29 to Negotiable.” Applicants must be authorized to work for any U.S. employer; visa sponsorship and H-1B transfers or employment-based visa processing for applicants currently sponsored by another employer are not available. UCF expects employees to reside in Florida when employment begins unless the posting states otherwise.
Requirements
- Bachelor's or master's degree and at least two years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Nice To Haves
- Ability to make sound decisions.
- Ability to work with minimal supervision and effectively with faculty, staff, and students.
- Excellent written and verbal communication skills.
- Strong interpersonal and organizational skills.
- Forward-thinking approach.
- Computer competency with Microsoft 365, including Word, Teams, Excel, and Outlook; video conferencing platforms such as Zoom; and software such as PeopleSoft and Workday.
- Ability to analyze and maintain data.
Responsibilities
- Provide administrative and operational support for daily activities associated with the Department Chair and Program Directors.
- Interact with faculty, staff, university administrative offices, vendors, and community members, serving as a key contact for departmental inquiries.
- Collect documentation for faculty courtesy appointments in collaboration with the HR Business Center.
- Develop presentations for the College's Leadership team.
- Coordinate faculty correspondence, including grade reminders and code-of-conduct communications, and coordinate and report faculty FTE data.
- Assist with book orders, adjunct evaluations, and the Student Perception of Instruction process for the Department of Nursing Practice.
- Provide backup support for other administrative assistants in the College of Nursing Dean's office.
- Analyze student enrollment data and manage the number of course sections offered.
- Monitor enrollment activities and determine faculty workload needs and enrollment projections.
- Collect, analyze, and evaluate data for the College's Leadership team as needed.
- Manage faculty and adjunct teaching-assignment data through UCF systems and College of Nursing platforms, maintaining accurate instructional workload, appointment, and assignment records.
- Manage the department Faculty Activity System and coordinate annual faculty reviews; generate reports each semester for the Department of Nursing Practice.
- Generate graduate assistantship agreements for students in the Department of Nursing Practice.
- Register faculty for IDL/ADL courses.
- Assist the Department of Nursing Practice with database requirements for accreditation.
- Assist with program activities, agendas, and materials for departmental events.
- Support full-time faculty search committees by scheduling meetings and interviews and arranging travel.
- Monitor progress toward department and faculty goals and objectives related to the college strategic plan, by-laws, and deliverables.
- Collaborate with the HR Business Center on hiring and onboarding, ensuring adherence to university regulations and procedures.
- Perform other duties as assigned.
Benefits
- Medical, dental, vision, and life insurance
- Flexible Spending
- Employee Assistance Program
- Paid annual and sick time off
- Paid holidays
- Retirement savings options
- Employee discounts, including tickets to many Orlando attractions
- Education assistance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
