Administrative Coordinator ,Events (Wonder)

St. Joseph Communications • Toronto, ON

4d • Hybrid

About The Position

Wonder, the events division of SJC Media, is seeking a highly organized, proactive, and detail-oriented Administrative Coordinator to support the day-to-day operations of its events team. This hybrid role is suited for an individual who thrives in a fast-paced, creative environment and is passionate about the intersection of media, culture, and live experiences. The role involves coordinating logistics, maintaining timelines, managing communications, and supporting event deliverables from concept to execution, reporting to the Director and production leads.

Requirements

• 2–3 years of experience in event coordination, project management, or administrative support (preferably in media, marketing, or agency environments)
• Excellent organizational, multitasking, and time-management skills
• Strong written and verbal communication
• Detail-oriented and solutions-focused with a proactive, can-do attitude
• Tech-savvy; proficient in Google Workspace, MS Office, and project tools like Asana or Trello
• Comfortable in a deadline-driven environment where priorities can shift quickly

Nice To Haves

• Interest in media, storytelling, branded content, and experiential marketing is a plus

Responsibilities

• Provide comprehensive administrative assistance to the Events (Wonder) team by supporting both internal and external project workflows, including managing custom content programs and internal content initiatives.
• Assist with day-to-day administrative tasks, including scheduling meetings, managing team calendars, preparing agendas, and coordinating communication between departments.
• Prepare, track, and maintain all event-related documentation and operational materials, including contracts, ISOs, POs, invoices, and budgets.
• Liaise closely with Sales representatives connected to Wonder-led projects to support alignment on client deliverables, timelines, and next steps.
• Assist with event workback schedules, guest check-in, setup and teardown.
• Manage calendars, coordinate internal meetings, prepare agendas, and support the wider events team with day-to-day administrative needs.
• Help with post-event wrap-up tasks such as gathering feedback, organizing event photography, consolidating receipts, and liaising with Editorial teams for post-event coverage.
• Liaise with vendors, suppliers, and contractors to secure services and negotiate contracts.
• Manage vendor relationships to ensure the timely delivery of goods and services.
• Oversee payment schedules and ensure all vendors are compensated promptly.
• Provide direct support to the leadership team by assisting with event planning and execution.
• Participate in brainstorming sessions and contribute ideas for improving event/project management processes.
• Assist in building and updating guest lists, tracking RSVPs, managing dietary or accessibility requirements, and ensuring smooth communication with attendees.
• Assist in the preparation of post-event reports, analyzing the success and areas for improvement.

Benefits

• Health and Dental Benefits
• Employee & Family Assistance Program (EFAP) and access to online health & wellness resources through Homewood Health.
• Scholarship program available for employees’ children.
• Exclusive employee subscription rates for SJC publications.
• A complimentary 1-year Toronto Life Insider membership.
• Discounted annual GoodLife membership.
• Participation in the Perkopolis Perk Program, offering employee pricing at a wide range of retailers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed