Events Coordinator

Philadelphia Magazine•Philadelphia, PA

21h•Onsite

About The Position

Citizen Media Group is an IRS-registered 501(c)3 nonprofit organization that houses two distinct public-facing brands: The Philadelphia Citizen and Philadelphia Magazine. Administrative, editorial, and other business functions are shared across these brands. The Philadelphia Citizen focuses on digital content, thought-leader events, and civic engagement to reinvigorate democracy. Philadelphia Magazine is a print and digital legacy media brand serving as a premier guide to the city's culture, food, education, medicine, environs, people, stories, and sports teams. The Events Coordinator will assist in the planning and execution of assigned events involving Philadelphia magazine, the Philadelphia Citizen, and other company ancillary publications and channels.

Requirements

Bachelor's degree required.
1-3 years of experience in planning and managing large-scale special events from conceptualization to production.
1-3 years of experience with marketing promotions and campaigns that drive awareness and event ticket sales.
Virtual and physical events production experience.
Social media experience.
Excellent interpersonal communication skills, strong organizational skills, and an ability to manage multiple tasks and projects under deadline.
Ability to work as part of a team.
Must be creative and able to prioritize tasks in the face of many challenges.
Ability to prioritize and adaptable to change.
Ability to contribute to brand experiences that enhance reputation and brand awareness by leveraging multi-channel marketing strategies.

Responsibilities

Create event content/subject matter and procure all event talent including, but not limited to, speakers, panelists, moderators, hosts, registration staff, and brand ambassadors.
Negotiate contracts and manage all production vendors including, but not limited to, video production, photography, tenting, furniture, florals, restrooms, lighting/sound, entertainment, security, and volunteers.
Create all event-related planning documents including timeline, run of show, talent guidelines, and volunteer instructions.
Collect sponsor materials, restaurant forms and vendor COI’s for assigned events.
Survey, compile, and analyze event data to assess ROI and determine attendee insights, registration patterns, and program/content success.
Conceptualize and oversee in-book, email, digital, social and out of home marketing strategy for assigned events.
Ideate and manage Philly mag Events social media platform.
Manage events department interns.
Work/attend events in and outside of the office on nights, weekends, holidays, etc. as needed.
Other responsibilities as assigned.