Events Coordinator

Arizona State University•Tempe, AZ

23h•Hybrid

About The Position

Sun Devil Athletics seeks an Athletic Events Coordinator who, under administrative direction, schedules and coordinates athletic events and to a lesser degree, public events. Adheres to NCAA and Conference rules and regulations, as well as the policies and procedures of the Sun Devil Athletics, Arizona State University, and the Arizona Board of Regents.

Requirements

BACHELOR'S degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Experience with coordinating sporting events.
Experience recruiting, supervising, training, and evaluating staff, and processing their payroll.
Experience resolving face-to-face customer conflicts and issues.
Experience managing emergency or incident response situations.
Experience with budget management.
Experience in using Microsoft Office programs.
Experience in work that required decision-making in a changing environment and anticipating future needs.
Experience in managing stressful situations.
Evidence of effective verbal and written communication skills.
Experience working facility rentals, client agreements, and event scheduling coordination.
Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.

Responsibilities

Serve as game manager for assigned Sun Devil Athletics sporting events and assist with the game management and operations of other athletic events.
Coordinate and run event management meetings for assigned Sun Devil Athletic sporting events.
Create, track and oversee assigned event budgets using SDA and ASU specialized software programs.
Ensures compliance with internal policies and maintains internal processes and standards.
Attend events to facilitate operations and respond to emergencies, problems, and ensure all aspects of events are implemented and controlled according to plans.
Ensure adequate staffing for events and schedules set-up, technical, and other crews accordingly.
Interface with non-departmental support services personnel required for staging events, athletic and otherwise, hosted in SDA facilities.
Coordinate assigned rentals with renter's management to secure costs and determine requirements of renter in regard to technical, security and/or other requirements.
Provide assistance and information to faculty, staff and outside organizations regarding facility use and capabilities.
Maintain contact with patrons of clients via telephone or written correspondence.
Represent university in a liaison capacity for event related matters and departmental collaboration.
Coordinate and maintain inventory of equipment necessary for assigned events.
Perform other duties as assigned.
Recruit, hire, train, schedule and evaluate staff including event staff, student staff etc.
Compile, verify and process bi-weekly/hourly payroll for assigned staff and students.
Participate in employee orientation/training for event staff.
Supervises events staff and student workers.