Events Coordinator
IntelliPro Group Inc.•Santa Clara, CA
•$85,000 - $85,000•Onsite
About The Position
As a Events Coordinator, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This role involves supporting various aspects of event logistics, from room setup and preparation to administrative tasks and on-site assistance. The position requires adherence to established procedures, effective communication, and a team-oriented approach within the Facilities Management team.
Requirements
- High School Diploma or GED
- Up to 2 years of job-related experience
- Ability to follow basic work routines and standards
- Communication skills to exchange straightforward information
- Working knowledge of Microsoft Office products (Word, Excel, Outlook, etc.)
- Strong organizational skills
- Inquisitive mindset
Responsibilities
- Assist with the coordination and execution of small to medium meetings, conferences, and events.
- Prepare and set up meeting and conference rooms, including arranging tables and chairs, and setting up audio/visual equipment.
- Perform general labor work such as loading, unloading, and moving materials.
- Reconfigure furniture to support different room layouts.
- Inspect meeting spaces for proper setup, cleanliness, and readiness.
- Coordinate with internal teams for timely execution of room setups and changes.
- Provide on-site support during events, including resets and adjustments.
- Assist with booking requests for meeting and event spaces.
- Deliver requested items for events, such as tablecloths and office supplies.
- Reset meeting and conference rooms as needed.
- Maintain and restock conference rooms with standard office supplies.
- Maintain, stock, and order inventory of office supplies in copy rooms.
- Support mail services as per business needs.
- Perform various administrative tasks to support site-wide needs, events, and facilities.
- Support and participate in meetings, and update daily signage.
- Submit maintenance and janitorial requests to Facilities.
- Complete other duties as assigned, demonstrating flexibility to meet client and site-wide needs.
- Use existing procedures to solve straightforward problems under close supervision.
Benefits
- Comprehensive benefits package (subject to eligibility)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
