Events Coordinator

Jewish Federation of Greater Philadelphia•Philadelphia, PA

6d•Hybrid

About The Position

The Jewish Federation of Greater Philadelphia hosts a wide range of events and meetings, from our community-based festivals to intimate dinners. The Events Coordinator assists with event registration tasks before, during, and after events. The Events Coordinator will work closely with the event team to provide event and meeting support for more than 200 events each year. This includes being responsible for registration as it relates to onsite and day of registration for in person and virtual events and meetings as well as logistics for the events.

Requirements

Strong communication (oral as well as written) and interpersonal skills to work effectively with all levels of Federation staff, community leaders, volunteers and external vendors.
Sound problem-solving and decision-making skills.
Minimum of 2 years experience with administrative tasks and event planning.
Has a passion for customer service, hospitality, and event experience.
Exceptional organizational, project management and planning skills.
Ability to work early mornings, evenings and some weekends.
A college degree or 1-3 years equivalent experience in events and project management
Ability to work in a fast-paced environment and to manage and prioritize multiple tasks
Willingness to learn new systems
Proficiency in Word, EXCEL, Google Docs, and Zoom

Responsibilities

Enter, update, and review registration information using the event registration system
Serve as the main point of contact for events as they pertain to registration questions and sign ups
Work with the event specialists to lead on-site event check-in, including greeting guests and managing registration tables
Coordinate vendor bookings and event plans for smaller gatherings to be identified within portfolio
Recruit internal team to assist with staffing registration at events
Prepare registration materials such as name tags, check-in lists, attendance sheets, and registration signage
Responsible for distributing weekly updates on registration attendance data. Data training would be provided
Organize, pack, and transport event materials to and from event venues for the courier
Attend Jewish Federation events to assist with setup, registration check in, and breakdown
Help track supplies and inventory of registration and event materials
Perform event-related administrative tasks such as kitchen expenses and invoice processing and on-site meeting set up
Complete other assigned duties related to event logistics and registration support