Administrative Coordinator - Communication Sciences & Disorders

Abilene Christian University•Abilene, TX

1d•Onsite

About The Position

This position requires the employee to be a professing Christian and to be willing to support the Christian mission of ACU. With direct supervision by, and responsibility to, the Chair of the Department of Communication Sciences and Disorders, carry out assigned department activities to ensure a smooth, productive operation of the academic and administrative functions. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Requirements

Proficiency with PC operating system and familiarity with others.
Use of software provided by the university for faculty, staff and student use. This will include, but not be limited to, the programs of Microsoft Office (Word, Excel, Zoom, and PowerPoint). ACU Banner Student and Finance system and Workday.
Professional Computer competency, with knowledge of, or ability to learn quickly, the current ACU computer technology and use of ACU-related software packages.
College level verbal and written communication skills.
Documented education and experience related to stated responsibilities and duties.
Interpersonal skills, including effective public presence, clear and productive communication, and ability to build effective working relationships.
Flexibility in work conduct, discretion and confidentiality in handling information related to the university and its faculty, staff, and students.
Self-motivated and able to work independently.
Personal time management that promotes multi-tasking and functioning productively under pressure in a busy office atmosphere.

Nice To Haves

Ability and energy to physically negotiate the ACU campus and its buildings.
Sitting and computer posture for periods of up to 30 minutes at a time.
Lifting/moving of office-related items for storage (up to 25 pounds.)
Physical capabilities to engage in all responsibilities and essential duties identified in this position description.

Responsibilities

Perform general secretarial and clerical duties
Assist chair, program directors and faculty in tasks related to performance of academic and administrative duties.
Promote a positive image of the department through relationships with administrators, students, and all others who have contact.
Prepare correspondence for department chair and program directors.
Assist in calendar management for department chair.
Assist in processing and distributing reports for department chair and program directors.
Attend meetings and provide minutes.
Coordinate meals for meetings when appropriate.
Assist in the organization of specific meetings such as the annual retreat and specific student meetings (such as end of the year honors meetings).
Assist with attendance management of NSSHLA meetings/chapels.
Manage department budget, including monthly reports, paying bills, collecting receipts for pcard charges and ensuring expenses are charged to the correct accounts.
Act as a consultant to all faculty and staff in assisting with charges to the department budget.
Manage students as needed and student events.
Determine new students in program.
Manage student records for use by department.
Register Abilene graduate students.
Assist with graduate admissions.
Assist with graduate assistant (GA) management.
Assist with UG recruiting events.
Manage student exit surveys.
Assist department chair in the collection of program outcome results at the end of each semester.
Order office supplies and other tools needed for department.
Prepare and maintain faculty/facilitator credential files for department.
Maintain course syllabi and faculty rosters for administration.
Act as a front-line receptionist for the department, creating a positive environment for both faculty-staff and students.
Send welcome emails to new students and birthday emails to all students.
Serve as back-up to building administrator with building maintenance issues, as well as department equipment issues.