Administrative Support Coordinator I - Communication Studies
About The Position
This position supports the daily administrative operation of the COMS Department and its programs. Reporting to the department chair, the ASC I works in close collaboration with the ASC II to facilitate department operations. This role requires someone who can work independently and collaboratively in order to support faculty and other staff members. This position handles a wide variety of operational tasks, including, but not limited to, budget tracking, scheduling support, enrollment monitoring, purchasing, equipment management, faculty and student travel coordination support, department communication, and event planning. The ASC I serves as a key point of contact for students, faculty, staff and the general public and ensures the department's adherence to department, college, and university policies for all administrative procedures. Since the department chair serves an elected three-year term, the person in this role, along with the ASC II, provides continuity of operation and practice with respect to the department, college and university policies. Given the multiple roles and responsibilities, it is critical that this individual have the ability to work independently under general supervision to learn department, college, university and CSU politics and procedures.
Requirements
- Excellent organizational and time management skills with the ability to prioritize multiple assignments with fluctuating and time-sensitive deadlines, maintaining accuracy and efficiency in a fast-paced environment.
- Knowledge of, or the ability to quickly learn, complex University, College, and Departmental policies and procedures; ability to interpret and apply them independently, exercise sound judgment when precedents do not exist, and adapt to changes in policy, procedure, and technology.
- Demonstrated ability to use tact and diplomacy when handling sensitive interpersonal situations with individuals of diverse backgrounds and personalities, and to respond appropriately to conflict.
- Ability to initiate and foster a positive, cooperative, and productive team environment while maintaining effective working relationships across a diverse population.
- Proficient in a variety of computer applications including word processing, spreadsheets, databases, online systems, internet research, calendaring, and email; ability to operate standard office equipment including computers, printers, scanners, copiers, scantron machines, and multi-line phone systems.
- High school diploma or its equivalent.
- Four years of general office support or technical experience.
- Training at a vocational school or full-time college education may be substituted for up to two years of the required experience on a year-for-year basis.
Responsibilities
- Budget tracking
- Scheduling support
- Enrollment monitoring
- Purchasing
- Equipment management
- Faculty and student travel coordination support
- Department communication
- Event planning
- Serving as a key point of contact for students, faculty, staff and the general public
- Ensuring the department's adherence to department, college, and university policies for all administrative procedures
Benefits
- health, dental and vision insurance
- retirement participation in the Public Employees' Retirement System
- educational benefits for eligible employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
