Administrative Coordinator

The Administrative Coordinator is responsible for prioritizing and executing a wide range of tasks, providing direct support to management and operational leadership. They must be friendly, positive, organized, and thorough, with the ability to work independently and as part of a team. The role involves assisting with ongoing projects, answering phone calls, welcoming guests, managing correspondence, ensuring smooth facility operations, maintaining logs and files, scheduling appointments, performing security checklists, managing supplies, and providing general support to visitors. The ideal candidate should have 2 years of administrative experience, excellent communication skills, the ability to multitask in a fast-paced environment, and a hospitality background is a plus.

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages
• Welcome guests, sign them in/out, and escort them into conference rooms
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment
• Sign for, schedule, and accept deliveries, ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings on shared calendars
• Perform daily, weekly, and monthly security checklists
• Maintain supply inventory and keep all areas stocked on a regular basis
• Keep common areas clean and tidy, including reception, meeting rooms, and kitchen
• Facilitate group lunch set-up and light trash removal
• Perform light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses, including blue bird reports and petty cash
• Any other task as assigned

• 2 years' experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus

• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Ability to use initiative and independent judgment appropriately
• Ability to establish and maintain effective working relationships with all employees
• Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion
• Organizational & presentation skills, leadership
• Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures
• Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email
• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge