Administrative Coordinator 4

State of Louisiana•Baker, LA

23h•Onsite

About The Position

The Office of Juvenile Justice is seeking a detailed Administrative Coordinator 4 to assist the Human Resources Division with timekeeping, payroll coordination, and daily administrative operations. This role is ideal for someone who is organized, efficient, and comfortable managing multiple tasks in a fast-paced HR environment. As an Administrative Coordinator 4, you’ll help ensure accurate payroll processing, support staff with timekeeping guidance, and maintain essential HR documentation. You’ll also provide front-office support, assist with applicant processing, and contribute to smooth daily operations within the HR Division. If you’re dependable, proactive, and committed to delivering high-quality administrative and payroll support, this position offers a meaningful opportunity to contribute to the agency’s mission and HR operations.

Requirements

Three years of experience in administrative services.
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
Applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

Nice To Haves

Demonstrating Accountability: Owns results, meets standards, and responds to professionally.
Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.

Responsibilities

Manages timekeeping and payroll actions — collects and processes timesheets, audits payroll records, creates prior-period adjustments, and ensures accurate entries for timely payment.
Supports compliance with payroll standards — follows agency policy, state and federal guidelines, and Office of State Uniform Payroll standards for time entry and reporting.
Provides guidance to staff — trains employees and timekeepers on CATS, eCertification, LEO, and manual LA Gov HCM entry; assists with troubleshooting timekeeping issues.
Generates payroll reports — prepares reports to identify discrepancies, conducts full payroll audits each pay period, and forwards files for HR review and certification.
Performs general administrative support — answers calls, routes visitors, processes paperwork, performs clerical tasks, manages mail, and operates standard office equipment.
Supports hiring processes — administers applicant testing, assists with pre-employment checks, creates personnel files, and maintains HR documentation.
Completes additional duties — assists with special projects, attends required training, and performs other tasks as assigned.