Administrative Coordinator 2-4

State of Louisiana • Pineville, LA

19h • Onsite

About The Position

This position is for an Administrative Coordinator 2-4 position in the Human Resources Department located at Central Louisiana State Hospital in Pineville, Louisiana. This position is responsible for supporting the operations of CLSH Human Resources Department with administrative matters. The Administrative Coordinator 2-4 plays a vital role for the Louisiana Department of Health in the Behavioral Health community by utilizing CLSH’s values and mission to deliver quality and effective care to our patients and employees, and ensuring our facilities are maintained accordingly. The hospital is highly committed to cooperative work with other state agencies and with the state and regional mental health program to insure the integration and coordination of hospital-community services into a comprehensive system of mental health care.

Requirements

• One year of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Responsibilities

• Performs all related payroll duties, including file maintenance, processes payroll timely and accurately, record retention, prior period adjustments, and preparation of reports utilizing the LaGov.
• Answer phones, route calls to the appropriate staff and serve as a Liaison between staff and Human Resources Department.
• Collect, secure signatures and route paperwork from all hospital departments.
• Perform exclusionary database checks, submit requested documents for monthly LDH audit, schedule drug screens, review references, verify minimum qualifications and licensure, create induction packets and HCM research.
• Assist employees regarding name and address changes, direct deposits, ID Badges and other employment concerns.
• Distribute monthly action reports of hires, promotions, reassignments, separations, etc.
• Serve as backup to HR staff ensuring efficiency and accuracy.
• Completes verifications of income and employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed