Administrative Coordinator 3/4 CPG

State of Louisiana • Baton Rouge, LA

3d

About The Position

The Division of Administration/Office of Facility Planning and Control has a vacancy for an Administrative Coordinator. The Office of Facility Planning and Control is responsible for the administration of the state's capital outlay budget process, including the preparation of a preliminary state construction plan. This plan outlines state and local projects for potential funding through various sources such as state general obligation bonds, revenue bonds, state and federal cash, and fees. The proposed construction budget is presented in House Bill 2 during regular legislative sessions and may be modified by lawmakers. FPC also manages state and non-state funded projects from planning through construction and completion, overseeing contracts. The Division of Administration serves as the state government's management arm and the center of its financial operations, overseeing the state's capital construction program, community development grants, budget development, technology services, purchasing and contracting guidance, and disaster recovery funding.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

• Provides administrative support for Capital Outlay projects by managing project documentation.
• Coordinates contracts and related records.
• Maintains tracking systems.
• Ensures compliance with procurement requirements.
• Supports efficient project delivery by facilitating communication among project managers, contractors, architects, engineers, and other project participants.
• Updates project information in LaGov.
• Organizes records.
• Assists the administrative team with special projects and other administrative duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed