Administrative Coordinator 4

State of Louisiana•Baton Rouge, LA

4d•Onsite

About The Position

The Louisiana Department of Agriculture & Forestry is seeking an Administrative Coordinator 4 to join our Weights & Measures Division. The Division of Weights and Measures regulates many aspects of commerce and trade throughout the state. The division ensures that equity prevails in the marketplace for both buyers and sellers. This position contributes to a mission-driven organization that serves communities across Louisiana, offering competitive pay and excellent benefits as part of a collaborative, inclusive, and supportive team.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction - The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Thinking Critically - The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Acting with Ethics and Integrity - The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative - The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Developing Performance - Builds the future potential of others by supporting long-term growth, skill development, and career progression.
Displaying Professionalism - The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Learning Actively - The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

Provides clerical support for the Weights and Measures office staff, plus serves as an administrative liaison for our fuel and metrology laboratories in Baton Rouge.
Routinely utilizes independent judgment and knowledge of Office operations, policies, procedures, and regulations to provide administrative support for Weights and Measures personnel, as needed.
Utilizes an online system and personal computer to electronically transcribe, store, retrieve, and/or modify source data obtained from specialized statistical and general-purpose documents.
Coordinates with businesses and their accounting sections on problems concerning unpaid accounts, underpayments, and overpayments of each program’s registrations.
Utilizes knowledge of the program, along with suggestions from field personnel, to prepare for the registration program that will occur the following year in order to ensure the most efficient method of entering and producing reports regarding this program.
Submits, records, and tracks all underpayment notices and refund submissions on each applicable account within the division's software management database and spreadsheet in order to track each submission from request to completion.
Coordinates team efforts relative to uncollected case files, including legal counsel, program managers, assistant director, director, and other applicable staff members, to ensure that all documentation is correct and accounted for in order to be in compliance and turned over to the Attorney General’s office if fines are unable to be secured in the office.
Assists with notifications to commission members of hearing-specific information, including sending hearing-related correspondence regarding dates, attendance, scheduling cases, expectations, etc.
Answers calls and handles questions of consumers, inspectors, middle managers, program managers, etc.
Other duties, as may be assigned.