Administrative Coordinator 4 - Traffic Section

State of Louisiana • Lake Charles, LA

3d • Onsite

About The Position

The overall function of this position is to provide administrative assistance and support for the traffic section which includes signs, signals, striping and engineer staff Units, 002, 750, 751 and 777. This position is located in Lake Charles, District 07/Unit 002, of the Department of Transportation and Development and reports directly to the Traffic Engineer, Engineer 7.

Requirements

• Three years of experience in administrative services.
• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms
• Working knowledge of SAP (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers

Nice To Haves

• Applicants with the following specialized knowledge, skills, and abilities are encouraged to apply: Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms
• Working knowledge of SAP (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions and outcomes.
• Following Policies and Procedures : The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical and contractual resources to ensure compliance and maximize business value.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Responsibilities

• Prepares, enters and edits Daily Work Reports for maintenance administrative units, which includes information on materials and equipment used as well as man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.
• Assist and/or prepare reports for District Traffic Operations staff, Engineer Technician 7, and maintenance foremen.
• Compiles work orders for reimbursable damage to state property.
• Compiles critical information and/or reports, pictures, etc. for high-level District Managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, Legislative Inquiries, Insurance Claims, etc.).
• Assist with reporting to DOTD, FHWA, FEMA and State of Louisiana Administration after natural disasters, including providing accurate information, in compliance all rules and regulations to ensure timely reimbursement.
• Maintains complex Loss Prevention files on equipment maintenance, building inspections, safety meetings, MSDS, etc. in compliance with the Loss Prevention Audit.
• The incumbent assists with emergency purchases and assists in verifying and turning in documents for purchases.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed