Administrative Coordinator 4

State of Louisiana • St. Gabriel, LA

10h • Onsite

About The Position

Louisiana Department of Public Safety & Corrections – Corrections Services
ELAYN HUNT CORRECTIONAL CENTER
St. Gabriel, LA
At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all. This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential. Elayn Hunt Correctional Center is seeking a detail-oriented, dependable, and highly motivated individual to serve as an Administrative Coordinator 4 within the Mental Health Department. This position provides advanced administrative support to clinical, programmatic, and supervisory staff who deliver essential mental-health services to the offender population.
Why work for DOC?
Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
Growth: Professional growth is encouraged at DOC through numerous avenues.
Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternate work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements. Please visit our website by clicking here to learn more about DOC, our facilities, and our mission.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

• Compiles and prepares information for special assignments and reports, gathering data from multiple sources to support departmental needs.
• Responds to inquiries by telephone and in writing, drafting clear and professional correspondence and preparing letters, memos, and other written materials as required.
• Performs advanced clerical and administrative support functions for the Mental Health Division, including typing, document preparation, and data entry.
• Operates computer systems and software applications to input, retrieve, and generate reports essential to departmental operations.
• Organizes and maintains confidential files and records in accordance with departmental standards and applicable policies.
• Manages filing systems for all aspects of the division, ensuring accuracy, accessibility, and security.
• Sorts and distributes incoming mail, processes inter-institutional correspondence, and identifies items requiring immediate attention to ensure timely responses.
• Processes and enters employee time records and assists timekeepers by generating and distributing timekeeping reports.
• Ensures accuracy and compliance with payroll procedures and deadlines.

Benefits

• a defined benefit pension plan
• health insurance that is also available post-retirement
• at least 10 paid holidays
• sick and annual leave that rolls over from year to year
• paid or time off accrued for hours worked over 40 per week
• a deferred compensation plan
• a flexible benefits plan
• alternate work schedules
• 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed