Administrative Coordinator 3

State of Louisiana•Monroe, LA

1d•Onsite

About The Position

The Office of Juvenile Justice is seeking a reliable and detail-oriented Administrative Coordinator 3 to support daily operations and the treatment team through high-quality clerical, communication, and documentation work. This role is ideal for someone who excels in organization, accuracy, and managing multiple administrative tasks in a fast-paced environment. In this position, you’ll prepare essential case documentation, maintain youth files, support communication across staff, and ensure accurate data entry. You’ll also assist with sorting correspondence, proofreading outgoing materials, compiling reports, and keeping office supplies and equipment running smoothly. Your work helps maintain efficient operations and supports the treatment team’s ability to deliver consistent, timely services. If you’re dependable, proactive, and committed to strong administrative support, this position offers a meaningful opportunity to contribute to OJJ’s mission.

Requirements

Two years of experience in administrative services.
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
Possess a valid Louisiana Driver's License
Clear a background check.

Nice To Haves

Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
Adapting to Change: Adjusts quickly and stays effective during change.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Provides clerical support to treatment team — types reclassifications, due process documents, progress reports, release certificates, notifications, and other correspondence; maintains youth case files.
Manages communication flow — answers and routes calls, sorts daily correspondence, distributes memos, calendars, notices, and training information to staff.
Maintains data in JETTS — enters initial custody information, reclassifications, and modifications; keeps accurate daily logs.
Supports office operations — makes photocopies, compiles reports (medical, educational, recreational, PZT), orders supplies, and ensures office equipment functions properly.
Maintains policy and regulation materials — updates institutional policies and departmental regulation books.
Proofreads and reviews documents — checks outgoing letters and memos for accuracy and completeness.
Performs additional administrative duties — assists with general clerical tasks as needed to support unit operations.