Administrative Coordinator 3

State of Louisiana • Baton Rouge, LA

5d • Onsite

About The Position

Join the Louisiana Department of Transportation and Development (DOTD) as an Administrative Coordinator 3 – Records Management. The Louisiana Department of Transportation and Development (DOTD) is seeking a dependable, organized, and detail-oriented Administrative Coordinator to support the Records Management Unit within Section 26 – Enterprise Support Services. This position receives, processes, inventories, stores, retrieves, and assists with the proper disposition of records received from DOTD sections and districts throughout Louisiana. The position plays an important role in ensuring that records, engineering plans, and microfilm are accurately tracked, properly stored, and managed in accordance with applicable records-retention requirements. This is an administrative position with significant warehouse and inventory responsibilities. The selected applicant will work with physical and electronic records, barcode-scanning equipment, computerized inventory systems, warehouse equipment, and a delivery vehicle. The position requires the ability to work independently, exercise sound judgment, follow established procedures, and manage both routine and changing work assignments. This role is ideal for someone who enjoys structured, hands-on work and is comfortable balancing records management, inventory control, administrative duties, equipment checks, and warehouse operations.

Requirements

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Responsibilities

• Receives, delivers, picks up, processes, and stages records submitted by DOTD sections and districts throughout Louisiana.
• Maintains an accurate computerized inventory of records, engineering plans, and microfilm using barcode-scanning equipment and inventory software.
• Labels records boxes, verifies transmittal documentation, and reviews record-destruction notices for accuracy.
• Inspects microfilm, conducts scheduled disposal-date cycles, and coordinates the transfer of eligible records to the State Records Center.
• Performs inventory spot checks and annual physical inventories of records stored in multiple buildings and microfilm cabinets.
• Researches inventory discrepancies and reports unresolved records, inventory, or equipment issues to the supervisor.
• Requisition supplies and fuel needed to support Records Management facilities, vehicles, and equipment.
• Performs routine checks of the delivery van, forklift, microfilm equipment, and other assigned equipment.
• May perform other duties as necessary, including emergency or disaster-support activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed