Administrative Coordinator 2

State of Louisiana • Natchitoches, LA

2d • Onsite

About The Position

OUR MISSION It is our mission to promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. Provide Descent, Safe and Sanitary Housing and "Providing A Foundation For A Better Tomorrow"
Key Competencies to Succeed
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Minimum Qualifications
One year of experience in administrative services.
EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here .
Job Duties and Other Information
Job Duties:
Processes routine paperwork and enters data into departmental logs and databases while servicing clients.
Greets the public in a professional and friendly manner; answers telephone calls using proper etiquette, directs calls appropriately, and provides accurate information.
Minor accounting tasks
Processes housing applications and assists residents with required documentation.
Utilizes computer systems for data entry, record maintenance, and credit reporting, etc.
Maintains the department's records management system, including filing, retrieving, and researching documents and files.
Serves as clerical assistant to management, Including maintaining appointment schedules, issuing directives on behalf of the manager, and handling administrative matters.
Performs receptionist duties for the assigned work unit.
Performs related duties as assigned.
Position-Specific Details:
Appointment Type: Probational - up to 24 months
Career Progression: This position does not participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete
For further information about this vacancy contact:
Aufwiedersehan Anthony
Housing Authority of the City of Natchitoches
[email protected]
318-352-9774 or 238-7382

Requirements

• One year of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.

Responsibilities

• Processes routine paperwork and enters data into departmental logs and databases while servicing clients.
• Greets the public in a professional and friendly manner; answers telephone calls using proper etiquette, directs calls appropriately, and provides accurate information.
• Minor accounting tasks
• Processes housing applications and assists residents with required documentation.
• Utilizes computer systems for data entry, record maintenance, and credit reporting, etc.
• Maintains the department's records management system, including filing, retrieving, and researching documents and files.
• Serves as clerical assistant to management, Including maintaining appointment schedules, issuing directives on behalf of the manager, and handling administrative matters.
• Performs receptionist duties for the assigned work unit.
• Performs related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed