Administrative Clerk (Paseo Estero)
About The Position
The Administrative Clerk at Paseo Estero works under the direction of the Community Manager and monitors building traffic, maintains the front office, communicates with residents, visitors, and staff, and assists with administrative needs. Duties include answering phones, monitoring cameras, assisting residents, visitors, guests, and applicants, documenting building activity, preparing incident reports, completing work orders, and helping ensure the building is secure. The role requires adherence to MidPen policies and Fair Housing regulations. The position also supports front desk operations, maintains an orderly entrance and lobby, enforces community policies and house rules, and performs other duties as assigned. The job description notes that management may assign additional tasks beyond the listed essential functions.
Requirements
- High school diploma or GED.
- One year of receptionist or administrative experience.
- Excellent written and verbal communication skills.
- Flexibility and willingness to perform varied tasks.
- Commitment to the mission and values of MidPen Services and MidPen Housing.
- Ability to perform the essential functions satisfactorily.
Nice To Haves
- Proficient computer skills, including Microsoft Word and Excel.
Responsibilities
- Greet and screen visitors and guests as they enter and leave the building.
- Update visitor logs, daily logs, and other front desk forms.
- Answer telephones, take messages, and direct people appropriately.
- File documents, prepare correspondence, and sort and distribute notices.
- Complete property logs, incident reports, and other office responsibilities.
- Enforce Community Policies and house rules.
- Maintain the orderly appearance of the front entrance, lobby area, and adjoining rooms.
- Post and distribute tenant notices.
- Monitor the video camera system.
- Assist residents, visitors, guests, and applicants as needed.
- Complete work orders and help ensure the building is secure.
- Perform other duties as assigned.
Benefits
- Health insurance.
- Dental, vision, life, and disability insurance.
- 403(b) retirement investment.
- Employee education reimbursement program.
- Paid parental leave.
- FSA for childcare, medical, and commuter benefits.
- EAP program.
- Pet insurance.
- Paid time off.
- Company holidays.
- Wellness days.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
