Administrative Clerk - part-time, temporary

Kent State•Salem, OH

22h•Onsite

About The Position

Provides administrative and clerical assistance for the administration of Kent State University and department programs and projects. Reports to department head or other designated administrative supervisor. Assists in the administration of department programs and projects; ensures compliance with policies, procedures, and regulations originating within and outside the University. Provides technical advice and information to aid administrator in decision making; answers questions and resolves administrative and budgetary problems. Serves as liaison and acts on behalf of administrator in regular dealings with persons within and outside the University; represents administrator at meetings and conferences; may make presentations at meetings and conferences. Compiles information for reports disseminated within and outside the University. Composes correspondence to students and others concerning requests for information or processing of forms; may mail standard response letters for routine requests. Provides clerical support for programs and projects; prepares and processes forms; maintains files. May train and direct student or temporary employees; may participate in training new employees. Performs related duties as required.

Requirements

High school diploma or equivalent
A minimum of one year responsible experience in an office or business setting
Knowledge of bookkeeping/accounting procedures and terminology, if required by position
Knowledge of office practices and procedures
Knowledge of standard procedures for alphanumeric filing
Skill in written communication (e.g., to compose reports, correspondence and memos)
Skill in keyboarding (i.e., 35 net words per minute), if required by position
Skill in interpersonal communication to effectively interact with University personnel and public in person and over the telephone
Ability to gather, collate, and classify information according to established method
Ability to define problems, collect data, and draw valid conclusions
Ability to apply policies and procedures
Ability to resolve problems independently and make decisions
Ability to read and comprehend a variety of written material
Ability to operate various office equipment (e.g., computer, calculator, copier, etc.)
Ability to utilize Microsoft Office Suite
Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
Ability to learn and utilize specific software applications
Ability to manage time effectively and set priorities
Must pass a security check

Nice To Haves

Specific software may be preferred
Public speaking, if required by position

Responsibilities

Assists in the administration of department programs and projects
Ensures compliance with policies, procedures, and regulations
Provides technical advice and information to aid administrator in decision making
Answers questions and resolves administrative and budgetary problems
Serves as liaison and acts on behalf of administrator in regular dealings with persons within and outside the University
Represents administrator at meetings and conferences
May make presentations at meetings and conferences
Compiles information for reports disseminated within and outside the University
Composes correspondence to students and others concerning requests for information or processing of forms
May mail standard response letters for routine requests
Provides clerical support for programs and projects
Prepares and processes forms
Maintains files
May train and direct student or temporary employees
May participate in training new employees
Performs related duties as required