Administrative Clerk
Burlington UM Family Services•Keyser, WV
•Onsite
About The Position
We operate in a highly regulated, mission-driven environment where accuracy, confidentiality, and consistency are critical. Documentation is precise, complete, and audit-ready. Confidential information is handled with the highest level of discretion. Systems and files are structured, organized, and compliant. HR operations are supported through teamwork and accountability. You will support Human Resources by maintaining employee records, ensuring compliance, and helping keep onboarding and documentation processes running smoothly.
Requirements
- High school diploma or GED required
- Valid driver’s license required
- Strong skills in: Organization and file management
- Data entry and computer systems (MS Office, Paycom preferred)
- Communication and professionalism
- Attention to detail and accuracy
- Strong interpersonal skills and ability to be effective at all levels.
- Ability to interact with staff having diverse education, experience, and culturally diverse backgrounds.
- Ability to perform under pressure; handle and appreciate conflicting opinions with the highest level of confidentiality and discretion.
- Possess strong communication skills both verbal and written.
- Excellent working knowledge of MS Office products; Word, Excel, and Access, OneDrive, etc.
- Should have exceptional organizational skills; and proficient computer skills.
- Be able to communicate and work effectively and professionally with other staff and the general public.
- Be an acceptable role model for youth in values and lifestyles in keeping with those ascribed by Burlington.
- Strong organizational and prioritizing skills
- Demonstrated ability to exercise sound judgment
- Demonstrated attention to detail
- Be an Active listener
- Relationship Building
- Cultural Steward
- Operate in a highly regulated industry
Nice To Haves
- Additional education preferred
- Administrative or HR experience preferred
- Higher Education Degree in finance/accounting or human resources management, labor relations, psychology, or related field is preferred.
- Knowledge of Accounting principles
- Knowledge of Human Resources principles
- Non-profit operations
- Creativity
- Civic/volunteer/community involvement
Responsibilities
- Maintain complete and accurate employee personnel files (active and terminated)
- Ensure all required documentation is present (I-9s, certifications, evaluations, clearances)
- Organize and properly separate confidential records (medical, ADA, etc.)
- Conduct routine file audits to ensure compliance and completeness
- Maintain training records and certification files
- Ensure all documentation is signed, dated, and properly stored
- Support compliance reporting and audit preparation
- Assist with onboarding processes (packets, document collection, file setup)
- Enter and maintain employee data in Paycom
- Support scheduling, document distribution, and HR workflows
- Serve as backup support to the HR Assistant
- Scan, upload, and organize digital files
- Maintain alignment between paper and electronic records
- Ensure filing systems meet audit and compliance standards
- Maintain files in a continuous state of audit readiness
- Identify and correct documentation gaps
- Support internal and external audits
- Manage incoming and outgoing mail, including regular mail runs
- Sort and distribute documents across departments
- Drive between locations as needed
- Provide general administrative and document management support
Benefits
- Full benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
